What are the responsibilities and job description for the Real Estate Administrative Assistant position at Utopia Management, Inc.?
Real Estate Receptionist:
Established in 1994, Utopia Management has been serving communities throughout the West with unparalleled skill and diligence. We are looking for a Receptionist that is willing to assist our management team and to perform a variety of administrative and clerical tasks. You will be the first point of contact for prospective and current tenants, vendors, and clients. This position is Monday through Friday, 8:30am to 5:30pm.
This is an entry level position that provides a solid foundation for advancement in the company.
Requirements -
- Reliable transportation, Drivers License & Insurance is required as this role does require field work. Must be comfortable driving your own vehicle for long periods of time if needed
- High School Diploma or equivalent
- Previous Customer Service experience is highly preferred
- Front desk or phone operator experience
- Schedule is 40 hours/week, but must be flexible related to emergent issues or client schedules and adjust schedule accordingly during busy season
Skills needed to be a successful Utopia Associate:
- Be a self managed individual
- Be able to deal with high volume calls, irritated callers, and general inquiries in a timely and effective manner
- Have a professional demeanor / appearance, positive attitude and an aptitude for good customer service
- Excellent written and verbal communication skills as well as computer literacy
- Excellent organizational, multitasking and time management skills are essential for this position
- Ability to be resourceful and proactive when issues arise
- Ability to be prompt and on time every day
Responsibilities -
Answer and screen incoming phone calls and front desk coverage-
- Conduct and coordinate key exchanges with vendors, tenants, and clients
- Facilitate Contract signing
- Post Notices on Properties
- Traveling to different appointments with prospective and current tenants, clients and vendors as needed or instructed
- Perform other administrative duties such as filing, photocopying, scanning and faxing
Compensation: $19 an hour, Full-time plus mileage reimbursement and cell phone allowance.
***MUST BE ABLE TO INTERVIEW VIA ZOOM***
Job Type: Full-time
Pay: $19.00 per hour
Job Type: Full-time
Pay: $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $19
