What are the responsibilities and job description for the Proposal Coordinator (Hybrid) position at V3 Companies Ltd?
About the Role
Join our growing team as a Marketing Proposal Coordinator in either our Woodridge or Chicago office. You’ll play a key role in driving proposal efforts in the Chicago region, managing various proposals, statements of qualifications, and short-list interviews. Ideal candidates are strong communicators with a solid work ethic who thrive in a collaborative environment.
About Us
V3 is a civil engineering consulting firm that transforms communities through specialties that include civil engineering, contracting, environmental, planning, landscape architecture and surveying services. With 425 employees across 6 U.S. states and 1 office in Canada, we offer a dynamic and rewarding work environment.
What you bring
- Strong project and people management skills
- Ability to prioritize and meet deadlines without compromising deliverables
- Proven ability and commitment to achieving high standards in the final product
- Willingness to work extra hours and adjust work schedule as needed to meet deadlines
Key Responsibilities
- Coordinate with business development teams to craft impactful proposals
- Gather and screen solicitation inquiries for key clients and facilitate the go/no go process
- Direct the proposal pursuit process, including scheduling, content development and review, and leading proposal kick-off meetings
- Manage shortlist interview preparation, develop presentation content, and coach interview teams
- Create and maintain marketing data, project descriptions, and resumes
- Lead internal lessons learned sessions, conduct client debriefs and analyze lost pursuits
- Prepare qualifications packages and assist with marketing collateral development
Qualifications
- Bachelor's degree in Marketing or a related field or equivalent experience
- Knowledge of the A/E/C industry procurement standards
- 5 years of industry experience in a proposal development and production capacity
- Experience with INDOT, Illinois Tollway, Metra, and CDOT submittals is a plus
- Familiarity with Deltek Vantagepoint is a plus
Benefits
Competitive salary and robust benefits package
- Health savings Account with V3 contribution
- 401(k) with up to 6% match
- Paid time off, volunteer paid time off, and holidays
- Employee recognition and wellness
V3 IS AN EQUAL OPPORTUNITY EMPLOYER: disability / veteran
