Payroll Specialist

Title: Payroll Specialist

State Role Title: Financial Services Specialist I

Hiring Range: $46,401 - $75,401

Pay Band: 4

Agency: VA Dept of Transportation

Location: Staunton District Office

Agency Website: https://www.jobs.virginia.gov/home

Recruitment Type: General Public - G

Are you a payroll professional driven by customer service and work/life balance? VDOT's Payroll Specialist is the job for you!

Job Duties

• Manage programmatic issues related to district disability program, workers compensation, payroll reconciliations, time entry and leave.

• Update online payroll guides and assist employees with payroll related issues.

• Assist with automated financial systems training.

• Work with HR each pay period to receive all documentation for payroll processing.

• Enter payroll data into CIPPS and process payroll changes, VSDP, workers compensation and special pays.

• Prepare reports related to payroll expenditures, deductions, withholdings, and totals by pay period per month.

• Reconcile payroll deductions to CIPPS. Perform pre-audit of Hourly Payroll.

• Maintain payroll records and files for internal use and audit purposes.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with diverse audiences.

• Ability to maintain confidentiality of personal and sensitive information.

• Considerable knowledge of state and federal laws and regulations governing payroll activities.

• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.

• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.

• Ability to research, reconcile, analyze, and evaluate data.

• Experience with payroll processing, general ledger and accounts reconciliation.

• Skill in the use of computers and software applications to include automated financial and payroll systems.

• Ability to prioritize and organize work effectively.

Additional Considerations

• Experience developing and delivering fiscal training or guidance.

• Experience processing payroll for 500 or more employees.

• CPA or CPP.

• Public sector accounting experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics which may be viewed at www.Virginiadot.org/about. Your success in our organization depends upon modelling these values, therefore please to review them and, if in agreement, we welcome you to apply.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Multiple positions may be filled from this posting.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

Contact Information

Name: Ciara Diehl

Phone: (540)292-4079

Email: Ciara.Diehl@VDOT.Virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.