What are the responsibilities and job description for the Accounts Payable Specialist position at Vaco by Highspring?
Vaco is working with a great company looking to add an Accounts Payable Specialist to their team!
Job Title: Accounts Payable Specialist
Job Summary: The Accounts Payable Specialist is responsible for managing the financial obligations of the organization by accurately processing invoices, ensuring timely payments to vendors, and maintaining detailed records of financial transactions. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
- Invoice Processing: Receive, review, and process invoices from vendors and suppliers. Verify that invoices are accurate, properly coded, and approved for payment according to established procedures.
- Payment Processing: Prepare and process payments, including checks, electronic transfers, and wire transfers, in a timely manner. Ensure adherence to payment terms and deadlines to avoid late fees or penalties.
- Vendor Management: Maintain positive relationships with vendors and suppliers by addressing inquiries, resolving discrepancies, and communicating payment status as needed. Negotiate payment terms when necessary to optimize cash flow.
- Expense Reporting: Reconcile expense reports and credit card statements, ensuring that all expenses are properly documented, coded, and reimbursed according to company policies.
- Recordkeeping: Maintain accurate and up-to-date records of accounts payable transactions, including invoices, payments, and correspondence. Organize documents in electronic or physical filing systems for easy retrieval and auditing purposes.
- 2-3 years of Accounts Payable experience
- High level of Excel (pivot tables, v lookups, etc.)
Salary : $19 - $20
