What are the responsibilities and job description for the Staff Accountant (AR) position at Vaco by Highspring?
Vaco is seeking a Staff Accountant (AR) for a client based in Irvine, CA.
Industry: Real Estate
Type: Temp-Hire
SUMMARY OF POSITION:
As a Staff Accountant - A/R, you will be responsible for managing and overseeing the collection of rent and other property-related charges. Your role will involve maintaining accurate financial records, ensuring timely receipt of payments, and handling any discrepancies or issues that arise. You will work closely with tenants, property management team, and accounting team to make certain that all transactions are processed efficiently and in compliance with established SOPs, company policies, and relevant regulations.
MAJOR RESPONSIBILITIES AND DUTIES:
* Generate and distribute accurate and timely tenant invoices for rent, common area maintenance charges, utilities, and other billable items in accordance with the lease agreements
* Review and interpret lease agreements to ensure accurate billing and reconciliation of tenant charges, including rent escalations, common area maintenance charges, and other lease-related fees
* Monitor and manage tenant rent payments, including tracking delinquencies, initiating collection efforts, and ensuring timely application of payments
* Assist in the preparation of accounts receivable reports and analysis, providing insights into collections, aging, and outstanding balances
* Collaborate with property managers and tenants to address billing inquiries, resolve discrepancies, and maintaining positive tenant relationships
* Prepare tenant account analysis and reconciliation when tenant dispute charges
* Prepare and reconcile daily cash receipts with bank deposits; identify and resolve variances
* Collection and Input sales, reconcile, and calculate percentage rent
* Reconcile daily gift card and attraction sales with bank deposits
* Assist with internal and external audit by providing requested documentation and information
* Participate in special projects, initiatives, and system implementations as assigned by management
REQUIREMENTS:
* Bachelor's degree in Business Administration, Real Estate, Accounting, Finance, or related field (preferred)
* Proven experience (2 years) in Accounts receivable, customer service and collections
* Strong communication skills with the ability to collaborate effectively across teams.
* Strong understanding of lease agreements, lease accounting principles, and legal terminology.
* Ability to manage multiple projects simultaneously and prioritize workload.
* Proficiency in MS Office and Google Suite
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
