What are the responsibilities and job description for the PREFAB ADMINISTRATIVE COORDINATOR position at Valley Interior Systems?
ADMININSTRATIVE COORDINATOR- CINCINNATI, OH
(Prefab division)
ABOUT VALLEY INTERIOR SYSTEMS
Valley Interior Systems was founded in 1981 as a union interior subcontracting firm specializing in drywall, framing, acoustical ceilings, and plastering serving the Cincinnati Tri-State area. Today Valley Interior Systems operates offices with a full staff in Cincinnati, Columbus, Dayton, and Toledo, Ohio, Lexington, Kentucky, and Nashville, TN offering our clients unmatched dedicated service and quality craftsmanship.
We are a company driven by passion, innovation, and a focus on quality- the same characteristics we look for in our employees. Join our team.
ABOUT THE ROLE
The Prefab Administrative Coordinator is responsible for administrative duties to support the prefab operations team.
WHAT YOU’LL DO
- Responsible for weekly time entry for the prefab nonexempt staff.
- Set up jobs and phases in the ERP system and provide updates through reporting and tracking.
- Coordinate materials- including placing material purchase orders and updating inventory tracking when materials are received and shipped.
- Generate reports to show billable hours for projects.
- Review invoices as they are received and coordinate with Accounts Payable for payment.
- Coordinate the monthly consumables from all branches and provide reporting.
- Provide administrative support to the Managers, Superintendent, and field employees as needed.
WHO YOU ARE
- Education: Highschool diploma required; College preferred.
- Background: Construction experience a plus, but not required.
- Computer Skills: Proficient with Microsoft Office Suite.
- Reasoning and Development: Ability to carry out instructions furnished in written or/or oral form.
- Language Development: Ability to communicate effectively with all levels of the organization.
- Schedule: Monday- Friday 7:30 AM – 4:00 PM
PHYSICAL REQUIREMENTS:
The physical requirements are those that must be met by the employee to successfully perform the essential functions of this job, with or without reasonable accommodations:
- The physical demands of this position require the ability to communicate orally and in writing, hear at a conversational level, use both hands, distinguish colors and shades.
- While performing the duties of this job, the employee will frequently (34-66% time on job) be required to sit, use fingers. Occasionally (6-33% time on job) the employee will be required to stand, walk, grip with pressure, and twist or bend wrists. Infrequently (2-5% time on job) the employee may be required to climb up to 5 flights of stairs, carry 10 lbs. up to 10 ft., and keep wrists and feet in prolonged positions of flexion or extension.
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant.
Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, disability, citizenship, marital status, sexual orientation, gender identity, military or protected veteran status, or any other characteristic protected by applicable law.
