What are the responsibilities and job description for the Office Administrator position at Valley Isle Pumping, Inc?
Job Summary
VIP is seeking a motivated and organized administrative professional to join our team. VIP is a small but dynamic and successful local company founded on Maui over 40 years ago. We are looking for someone to join us as an office administrator. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, with an emphasis on financials and bookkeeping. This is a good position for someone who wants responsibility, is highly organized, and wants to apply their skills while working in a supportive small business environment.
Duties
- Accounts Receivable
- Accounts Payable
- Organize office operations and procedures to enhance efficiency.
- Assist in budgeting processes by tracking expenses and preparing financial reports using QuickBooks.
- Perform various County, State and Federal regulatory compliance tasks.
- Maintain organized filing systems for documents and records to ensure easy access and retrieval.
- Manage vendor and client relationships, ensuring timely service delivery and addressing any issues that may arise.
Experience
Candidates should possess a background in office administration, bookkeeping, or related fields with experience in the following areas:
- High level of proficiency with QuickBooks Desktop for receivables, payables, financial tracking, time and schedule tracking, and reporting purposes.
- Strong organizational skills to manage multiple tasks efficiently.
- Competence in file management for maintaining organized records.
- Proficiency in Google Calendar.
- Proficiency in cloud based phone systems.
- Experience with budgeting processes to assist in financial planning.
We look forward to hearing from applicants who want to have a high degree of responsibility and independence while working for a successful local company.
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- Kīhei, HI 96753 (Preferred)
Work Location: In person
Salary : $28 - $32