Executive Assistant

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.

Our highest priority is creating a welcoming workplace with team members from a wide variety of diverse backgrounds and experiences.

The Opportunity

Valvoline has a rewarding opportunity as an Executive Assistant. In this role, you will serve as a key point of contact for internal and external constituencies on matters pertaining to the executive. Completes a wide variety of administrative tasks that facilitate the executive’s ability to effectively lead the department, including assisting with special projects; designing and producing complex documents, reports, and presentations; preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and calendars; and making travel arrangements. Responsibilities can vary in complexity from routine to projects requiring significant analysis and material development. Planning, developing, and implementing department-wide and corporate events and meetings. Working closely with the manager to develop agendas, coordinate content, execute meetings, and assist with communications as needed.

This is a hybrid position based at Valvoline Headquarters in Lexington, KY, requiring in-office attendance at least three days per week.

How You'll Make a Difference

• Provide support to the broader Real Estate and Construction as well as Company Store Operations departments by coordinating a calendar of annual processes/events and the portfolio of projects that are in process.

• Assist executives and team with developing presentations, reports, digital tools, and communications.

• Support executives through the management of their calendars.

• Prepare expense reports and travel arrangements.

• Perform office management duties such as space planning, coordinating conference rooms, ordering supplies and equipment, and approving payroll timesheets.

• Assist the Real Estate and Construction as well as Company Store Operations team with various duties, as well as other ad hoc duties in support of communications and community involvement efforts.

• Assist with management and tracking of department budget and expenses, including the processing of invoices.

What You'll Need to Succeed

• Associate’s degree (Bachelor’s degree preferred)

• Minimum of five years of experience performing complex administrative and/or office work

• Minimum of one year supporting a leadership position; could supplement this experience with project management and/or communication roles

• Strong verbal and written communication skills

• Ability to manage multiple and changing priorities simultaneously

• Competent with administrative processes

• Attention to detail and high level of accuracy

• Strong organizational skills

• Proficient in Microsoft Office products and software (most notably Excel and PowerPoint)

• Ability to prioritize and problem-solve

• Must be authorized to work in the U.S.

We Take Care of the WHOLE You

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Valvoline Instant Oil Change discounts
• Tuition reimbursement*
• Adoption assistance*

*Terms and conditions apply, and benefits may differ depending on position.

Your Path to Valvoline

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.

The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.comto make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.