What are the responsibilities and job description for the Associate Director, Contracts and Subawards position at Vanderbilt University?
The Associate Director for Contracts and Subawards will:
- Stay abreast of evolving government requirements for IT security and undue foreign influence
- Review and negotiate terms and conditions of contracts and sub-awards to ensure compliance with both internal and external requirements
- Negotiate terms and conditions of contracts and subawards to facilitate advantageous outcomes for both the University and the researcher
- Assist departmental staff involved in contract and grant administration by serving as a subject matter expert and interpreting/providing guidance on University policies and sponsor terms and regulations
- Assist the pre-award team with representations and certifications required for federal contracts; also support this team by reviewing grant terms and conditions upon request
- Regularly review contract and sub-award files and follow up on outstanding items with departmental personnel and faculty to ensure award requirements are met throughout the life cycle of the award
- Independently keep abreast of changes and updates in sponsored projects terms and conditions and University policies as they relate to sponsored awards
- Manage the contract officer and subaward analyst positions, ensuring best practices are implemented and followed using Vanderbilt Electronic Research Administration (VERA) system
- Collaborate with VUIT to ensure all agreements (including contracts, subcontracts and data use agreements) have appropriate IT security controls
- Work with Vanderbilt Export Control to develop appropriate Technology Control Plans
- Coordinate with the OGC to ensure acceptability of certain contract provisions
- Partner with CTTC concerning intellectual property provisions of agreements
Supervisory Relationships
This position has supervisory responsibility over the Contracts and Subawards team. This position reports administratively and functionally to the Senior Assistant Provost for Sponsored Programs Administration and Compliance.
Qualifications
- A Master’s or a Bachelor’s degree from an accredited institution of higher education, plus alternative or equivalent professional training and experience is necessary.
- A Bachelor’s degree in a related field is strongly preferred.
- Juris Doctorate is preferred.
- Familiarity with federal and state regulations governing sponsored projects
- Familiarity with grants and policy guidelines of a variety of federal agencies, especially the NSF and NIH
- Ability to review legal documents and proposals and budgets critically
- Ability to communicate, in a professional manner, with a wide range of stakeholders (e.g., faculty, administration, legal counsel, federal agency employees)
- Proficiency in Microsoft Office products, especially Excel and Access
- Ability to stay abreast of the changing laws and willingness to attend job-related trainings
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Salary : $56,000 - $70,900
