What are the responsibilities and job description for the Office Administrator position at Vanguard Utility Service, Inc.?
COMPANY BACKGROUND
Vanguard Utility Service, INC is a national service company that contracts to cities and municipalities, focusing on upgrading electric, gas, and water metering systems. For over 23 years, Vanguard has been among the top rated national full service solutions providers in the industry. All of our team members work together to overcome the unique challenges facing each of utilities we serve.
POSITION DESCRIPTION:
We are looking for a key administrative team member to assist senior management in the day-to-day operations, internal and external, of the corporate office. Responsibilities include, but are not limited to:
- Managing and coordinating information for multiple external projects to the correct departments/personnel
- Compiling and reporting information from multiple departments.
- Tracking and basic analyzing information
- Project assistance, coordinating and bookings
- Effectively communicating progress with the appropriate personnel
- Entering data and employee data into the company database
- General understanding of Accounting and HR processes and procedures
- Ability to communicate with customers from time to time.
- Providing on-site administrative support to the senior staff as requested
REQUIREMENTS:
- Must have computer knowledge and experience
- Must have proficient use in Excel and Outlook/Gmail
- Management experience preferred.
- Accounting/QuickBooks history preferred
- Strong organizational and multitasking abilities, with the capacity to prioritize tasks and manage time effectively.
- Confidentiality and Professionalism
- Willingness to learn new tasks and adapt to changes in procedures.
- Able to work from 8:00 am-5:00pm: Monday-Friday
Please note that only qualified candidates will be contacted for an interview. Thank you for considering this position.
Vanguard Utility Service, Inc. is an equal opportunity/affirmative action employer, and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law.
Job Type: Full-time
Pay: $35,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
Work Location: In person
Salary : $35,000 - $65,000
