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Executive Assistant & Special Projects Coordinator

Venture Capital Firm
New York, NY Full Time
POSTED ON 3/9/2025
AVAILABLE BEFORE 6/9/2025

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties—it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company’s vision. The ideal candidate will have experience in both executive support and project management!

Company : Venture Capital Firm

Position : Executive Assistant & Special Projects Coordinator to the CEO

Location : New York, NY 4 : 1 Hybrid

Hours : 9-6 or so with some flexibility required depending on CEO’s schedule

Compensation : $150-250K DOE Bonus Benefits

Degree : Preferred

Key Responsibilities :

  • Executive Support : Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel.
  • Project Management : Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making.
  • Strategic Initiatives : Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives.
  • Communication Liaison : Serve as a point of contact between the CEO and internal / external stakeholders, including investors, partners, and portfolio companies.
  • Event & Meeting Coordination : Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items.
  • Confidentiality & Discretion : Handle sensitive information with the utmost professionalism and confidentiality.
  • Process Optimization : Improve efficiency by implementing better administrative systems and operational workflows.

Qualifications :

  • 5 years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance.
  • Strong project management skills with a track record of executing high-impact initiatives.
  • Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus).
  • Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello).
  • High level of professionalism, discretion, and emotional intelligence.

    • Salary : $150,000 - $250,000

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