Receptionist/Administrative Assistant

Summary:

This position is responsible for coordination of all front desk/reception responsibilities and clerical duties as described below.

· Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully

· Prioritizes and plans work activities and uses time efficiently

· Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance

· Meets productivity standards and complete work in a timely manner

· Ability to read and comprehend English

· Professional and customer service oriented

· Ability to use good judgment and discretion

· Excellent verbal and written communication skills

· Experience with Microsoft Office and PowerPoint

Responsibilities:

• Retrieves and forwards voice mail messages.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Answers questions about organization (address, directions, etc.)
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues visitor badges.
• Receives, sorts, and routes mail and maintains and routes publications. Prepares mailings, including stuffing envelopes and stamping, for departments as needed on a daily basis.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Orders, receives, and maintains office supplies.
• Assists Wellness Coordinator with wellness cart (ordering and maintaining stock).
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary. Completes and codes expense reports
• Prints invoices, routes to appropriate departments, faxes, scans, mails
• Prints and reviews sales orders for Customer Service and maintains binder
• Assists with scheduling of conference rooms.
• Update phone lists and provide copies to team.
• Monitors and troubleshoots issues with vending machines
• Performs other duties as needed. Clean out refrigerators as needed. Stock and refill small lunchroom each week as needed.
• All other duties as assigned
• Supports the Stockroom and Accounting Department with special projects or assignments as needed.

Work Environment:

The work environment is typical of a manufacturing setting where hazardous materials may be present. Security investigations may be conducted to meet eligibility requirements for access to classified information and/or work areas.

The interviewing process includes completing an employment application and consent form to obtain background information. All offers of employment are contingent upon a successful background check and drug screen. Verigon LLC is an ITAR controlled company. All employees must be US Persons in compliance with Federal Regulation 22 CFR§120.15. Verigon is an Equal Employment Opportunity (EEO)/Affirmative Action (AA) Employer.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Tempe, AZ 85284: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18