What are the responsibilities and job description for the Property Manager position at Vesta Realty, LLC?
This is not a remote position. This is an on site position.
JOB SUMMARY, DUTIES AND RESPONSIBILITIES, JOB REQUIREMENTS
SUMMARY
Our Property Managers are responsible for operating and maintaining the property to the highest standards of safety, quality, and cleanliness. As a Property Manager, you will be responsible for maintaining and operating the property within fiscal guidelines while assisting in fiscal planning. You will be responsible for directing and monitoring the staff functions and contracted services; ensuring all work is completed in a thorough, timely, and cost-effective manner. You will lead efforts in the staffing of all positions at your property: as well as, the training, guidance, mediation, and development of your team.
DUTIES AND RESPONSIBILITIES
Maximize Net Operating Income and maintain high occupancy.
Maintain proper and adequate staffing, schedule workloads and vacation time of employees.
Direct, monitor and evaluate work performed by employees and contracted services.
Maintain confidential employee files and process time sheets of employees.
Work with Supervisor to develop and arrange on-going training for self and staff as needed.
Implement effective resident retention programs, i.e., move-in, and service follow up. Maintain good resident relations.
Review all pertinent verifications and lease applications for approval. Process same as needed.
Monitor delinquencies, initiate and process three- and seven-day notices, and legal proceedings for evictions as needed.
Ensure residents are not violating the lease, property rules, or policies of the company and the community.
Learn and implement the policies and procedures of the company.
Ensure all Accounts Payable are accurate and submitted in a timely manner.
Stay abreast of market conditions and trends. Conduct regular market surveys and maintain all related information on the competition.
Develop and maintain professional contacts within the area and participate in public relations activities.
Assists in setting up marketing and advertising programs with Supervisor.
Daily physical inspection of the community. Routinely inspect the entire community to detect potential problems.
Inspect curb appeal, offices and models daily.
Analyze signage for appearance, effectiveness and inspect at least weekly.
Ensures all prospect traffic, i.e., phone, written, and walk-in traffic is handled in a way to maximize current and future occupancy.
Reviews for approval and/or personally prepares and processes all move-in, move-out documents and renewals.
Prepares all weekly and monthly reports and submits to Supervisor.
Provides information to various relocation departments and agencies - makes occasional personal contact.
Courteous to all residents and prospects. Present professional image.
Performs other duties as assigned by Supervisor.
PHYSICAL REQUIREMENTS
Occasional standing or walking within the office or to other facilities.
Ability to sit for extended periods (up to 8 hours with breaks).
Occasional bending, reaching, and stooping.
Frequent use of hands for typing, writing, and handling documents.
Ability to operate standard office equipment (e.g., computers, copiers, and phones).
Adequate vision for reading and computer use (corrective lenses acceptable).
Ability to hear and communicate effectively, including via phone.
Ability to lift and carry items weighing up to 25 pounds occasionally (e.g., office supplies or small packages).
Ability to drive a golf cart.
Ability to climb stairs.
Occasional travel to company properties or off-site meetings, as needed (if applicable).
