What are the responsibilities and job description for the Camp Victory Office Coordinator position at Victory Church?
Camp Victory Office Coordinator
Position Status: Full time
Classification: Non-Exempt
SUMMARY
The Camp Victory Office Coordinator is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The Victory Camp Office Coordinator is the key contact person in the office for our camp. The position will require administrative duties to include but not limited to; active participation in scheduling events, developing action plans for event preparation, following proper office procedure, priority assessment, task coordination, calendar management, financial management, and general office administration.
DUTIES AND RESPONSIBILITIES
Position Status: Full time
Classification: Non-Exempt
SUMMARY
The Camp Victory Office Coordinator is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The Victory Camp Office Coordinator is the key contact person in the office for our camp. The position will require administrative duties to include but not limited to; active participation in scheduling events, developing action plans for event preparation, following proper office procedure, priority assessment, task coordination, calendar management, financial management, and general office administration.
DUTIES AND RESPONSIBILITIES
- Completes tasks and duties according to general office needs including but not limited to answering phones, greeting visitors, relaying messages, sending bulk emails on behalf of Camp Victory, cleaning and organizing, filing, supply orders, and preparing and delivering mail.
- Communicates and builds trust with all Victory Church departments, employees, volunteers, outside churches, and those interested in the camp by phone, email and all other forms of communication.
- Administers logistics for camp such as registration changes, activity adjustments, lost and found, weekend camper trips, and camp vehicle use, and all software for camp activities.
- Screens and routes phone, paper mail and email communications to appropriate personnel
- Manages business supplies and files such as office supplies, summer supplies, and vendor files
- Manages compliance documents (State of Oklahoma, County, and any and all Camp Association organizations)
- Assists with camp marketing and social media presence as defined by the Camp Director
- Occasionally supports retreat needs that may include food service and team-building facilitation
- Assists with data entry for accounts payable, payroll, and credit card receipts
- Assists with other duties and projects as assigned by the Camp Director
QUALIFICATIONS
- High school diploma or GED.
- Two (2) years related experience, or equivalent combination of education and experience.
- Must be proficient with computers and administrative process management.
- The ability to work independently, identifying resources and make independent decisions.
- Strong oral and interpersonal communication skills.
- Ability to work in a team environment.
- The ability to multitask between projects and needs.
- Positive customer-oriented attitude and professional image.
- Willingness to work some weekend days and have a flexible schedule that varies by season of the year
ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
- Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry up to 25 pounds and in case of emergency a 40-pound child;
- Manual dexterity with the use of hands, fingers to feel objects, tools, and controls;
- Sighted with color, peripheral, near, and far vision;
- Hearing and speaking;
- Excellent English communication skills.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Ministry Requirements
Ministry Requirements
- Maintains Victory protocol, policies and procedures.
- Demonstrates integrity.
- Performs and maintains tasks with an appropriate level of confidentiality.
- Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
- Fully participates in the life of the church as an active member in good standing with the Victory.
- Supports and adheres to the mission, vision, values, and philosophy of Victory.
- Submits to and supports the leadership of Victory.
- Works well as a team player with leaders, staff, and volunteers.
- Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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