What are the responsibilities and job description for the Customer Service Representative position at VieMed?
Essential Duties and Responsibilities:
- Ensure that all orders are processed in a timely and accurate manner with the appropriate paperwork completed; all orders must be entered into the system timely with all necessary documentation included and ready for billing upon delivery (or as allowed by authoritative and governing guidelines)
- Handle inbound and outbound phone calls in a timely and professional manner; respond to inquiries and calls with proper prioritization and within reasonable timeframe; ensure that interactions are documented in the patient (customer) account within the software.
- Monitor and process faxes and other sources of orders/referrals; enter and account for each in the software and ensure response/action is taken accordingly.
- Efficiently coordinate branch transactions (deliveries, pick-ups, exchanges, returns, service, repair/maintenance) with appropriate staff (drivers, warehouse, liaisons, therapists, sales) and with patients (customers)
- Facilitate collection of patient balances for new and existing accounts; manage payment plans and recurring payments in order to produce desirable collection results for the branch.
- Contribute, both individually and as a team, to the achievement of operational, financial, and cultural performance goals for assigned branch location(s); be an advocate of management and a positive presence in the branch.
- Maintain current knowledge of and ensure compliance with company policies and procedures; stay current in medical billing practices, eligibility and insurance requirements, documentation requirements, and billing reimbursement.
- Develop and maintain working knowledge of products and services offered by the company, relevant governmental or regulatory requirements, and accreditation requirements.
- Maintain a high level of service satisfaction with patients and referral sources; maintain strong working relationships with branch staff and other employees.
- Ensure physical control and proper care of company assets, account for movement of physical assets within the software in a timely fashion.
- Maintain professional, polite, and respectful interactions with employees, patients/customers, referrals sources, vendors; maintain professional appearance with clothing, grooming, and personal hygiene.
- Responsible for performing other duties as assigned by management.
Qualifications:
- High school diploma or equivalent.
Preferred Knowledge, Skills and Abilities:
- Customer service experience preferred.
- Relevant healthcare or medical billing experience preferred.
- Knowledge of medical billing practices, eligibility and insurance requirements, and billing reimbursement.
- Commitment to service excellence and superior performance.
- Solid verbal and written skills.
- Proper phone and email etiquette.
- Manage time effectively.
- Able to multi-task and complete all assigned tasks at quality levels and within deadlines.
- Organized and structured in carrying out responsibilities.
- Professionally postured in both behavior and physical appearance.
- Strong interpersonal and communication skills; respectful and polite in all interactions.
- Able to physically lift, carry, and move equipment.
- Efficient use of technology and software.
You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. and on-call rotations as assigned. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.
