Finance Assistant

Job Summary:

We are seeking a detail-oriented and personable Bookkeeper to join our school and church community. This role is critical in managing our financial operations and requires regular interaction with school families and staff. The Bookkeeper will work under the supervision of the Finance Manager and will be responsible for a variety of financial tasks and support functions.

General Responsibilities:

• Office Coordination: Prepare and coordinate business office activities, ensuring smooth operations.
• Accounts Payable & Receivable: Oversee the full cycle of accounts payable and receivable processes, including managing invoices, processing payments while maintaining internal controlls, and tracking collections.
• Collections: Assist with collection calls and emails as needed to follow up on overdue accounts.
• General Ledger: Perform general ledger analysis and ensure accurate entries into the accounting system.
• Reporting & Analysis: Assist in preparing financial reports and analyses required by management, including monthly reconciliations and financial statements.
• Audit Preparation: Support audit preparation by organizing documentation and ensuring compliance with internal controls for external auditing firm.
• Policy Communication: Communicate and coordinate accounting policies, practices, and procedures with faculty, staff, and other stakeholders.
• Payroll & Taxes: Manage payroll processing, including tax calculations and filings.
• Payroll Audit: Assist with preparation of payroll audits, ie Workers Compensation, etc.
• Workpapers: Assist in creating and maintaining accounting workpapers for financial records.
• Internal Training: Help develop and update internal training materials for staff to ensure understanding of accounting practices and systems.
• 1099 Preparation: Assist  in preparing and issuing 1099 forms for independent contractors and vendors as required.
• Employee Personal Files: Maintain and update employee personal files, ensuring all records are accurate, complete, and confidential. This includes managing onboarding documents, performance reviews, and personal information updates.
• Month and Year End Close: Assist with closing process which may include; account reconciliations, internal auditing
• Admin: Admin work including filing, bank and post office runs.

Skills:

• QuickBooks Enterprise: Strong working knowledge of QuickBooks Enterprise for accurate financial management.
• Accounting Fundamentals: Solid foundational knowledge of accounting principles and practices.
• ADP WorkForceNow: Experience with ADP WorkForceNow is helpful for payroll management.
• Certified Bookkeeper: Certification as a Bookkeeper is advantageous.
• Excel Proficiency: Advanced understanding of Excel, including pivot tables, for data analysis and reporting.
• Google Docs & Sheets: Familiarity with Google Docs and Sheets for collaborative document management.
• Fund Accounting: Knowledge of fund accounting is helpful for managing non-profit or educational finances.
• Communication: Excellent interpersonal and communication skills to effectively interact with staff, families, and board.
• Attention to Detail: Strong attention to detail and organizational skills for accurate financial record-keeping.
• 1099 Knowledge: Experience in preparing and issuing 1099 forms helpful.

We invite qualified candidates who are committed to excellence and integrity in financial management to apply for this important role in our community.