Village Administrator

About Us:
The Village of Elmore is a vibrant, growing community committed to enhancing the quality of life for its residents. We are seeking an experienced, organized, and dedicated individual to serve as the Village Administrator. The Village Administrator will play a pivotal role in managing day-to-day operations, overseeing projects, and working collaboratively with local officials to ensure the continued development and success of the village.

Job Summary:
The Village Administrator is responsible for overseeing the daily operations of the village, managing staff, coordinating with the Mayor and Village Council, and ensuring the implementation of policies and programs that benefit the community. This position requires a strong leader with excellent communication, financial management, and problem-solving skills. The Village Administrator will work closely with elected officials, village departments, and residents to promote a well-functioning, efficient, and welcoming village environment.

Essential Duties and Responsibilities:

Direct and supervise all village employees, except fiscal and police departments to ensure the effective and efficient operations of these departments. Develop long range plans, policies, and procedures; prepare reports and estimates for approval and implementation; supervise execution of plans once implemented; monitor and report progress; recommend methods for improvement. Must have the aptitude and dexterity to adapt to all phases of work, including:

Coordinate work orders, equipment and employee assignments to achieve operational goals and needs; establish employee performance goals; monitor employee performance; provide performance feedback and performance evaluations; provide effective supervision and training; interview prospective applicants for open positions; recommend top quality candidates for open positions to mayor and council for approval before hiring; hear and resolve employee concerns; administer disciplinary actions when necessary; ensure individual and employee work is in accordance with village and regulatory standards; plan and prepare work schedules; enforce village policies and procedures; prepare monthly and other recurring activity, performance, progress and other reports as may be required; oversee activities of independent contractors.

Analyze department needs, requests, and project estimates; in conjunction with the fiscal officer, mayor, council and any/all other relevant individuals/teams - assist in the preparation temporary and permanent appropriations and budgets; assist in the preparation of capital improvement plans; prepare grant applications; monitor progress of grant approvals; oversee implementation of approved grants to ensure appropriate use, reporting and other required actions; monitor expenses and budget execution; prepare and approve purchase orders within established processes and guidelines.

Attend various meetings including; recurring regularly scheduled village council (2x monthly) and committee (1x monthly) meetings and any other meetings as requested by council or the mayor; attend American Municipal Power meetings as required; conduct appropriate research and preparation for all meetings to ensure legislative needs, requested information, and other relevant questions are thoroughly answered in a timely manner, enabling effective governance and village operations; attend outside meetings and seminars relating to all aspects of position duties including, safety, public works and fiscal matters; forward information to council, mayor and department staff as needed to optimize village performance.

Maintain continuous contact with all village employees within your scope to ensure all have necessary awareness for project planning and execution including current information and status, changes, and upcoming expectations; answer employee questions fully and timely.

Maintain effective, respectful, value-adding contact with the public, providing relevant information in a proactive manner and answering questions, inquiries, and requests in a professional manner; follow up on all comments/commitments timely and thoroughly.

Develop and execute facility and equipment maintenance plans that keep village assets in top condition; order and dispatch equipment and materials as necessary; perform periodic inspections; follow up on inspection results; plan and recommend improvements; oversee preventative maintenance and repair for all village facilities and equipment.

Draft ordinances for review by village solicitor and consideration/approval by village council and the mayor as required.

Obtain and maintain required licensure and certifications for yourself and our staff (e.g., wastewater treatment, CDL, pesticides, etc.)

Meet all job safety requirements and all applicable OSHA safety standards.

Demonstrate regular and predictable attendance. Subject to on-call work twenty-four (24) hours a day, seven (7) days and week.

Fill in for employees as necessary during absences or during emergency situations.

Act as village floodplain administrator interpreting and enforcing floodplain ordinances.

Act as village floodplain administrator interpreting and enforcing floodplain ordinances.

Act as village purchasing agent within scope of ORC and any/all village ordinances.

Assist with village economic development.

Enforce village personnel policies and procedures and all other policies and procedures; recommend changes as appropriate to enhance the operations of the village and the work environment.

Perform other duties as may be assigned.

Qualifications:

• High school diploma or equivalent required.

• Bachelor’s degree in business or public administration preferred.

• Experience and training that indicate possession of knowledge, skills, and abilities needed for the listed essential duties and responsibilities, and special requirements are required.

• Three (3) to five (5) years’ work experience in public administration or a related field preferred.

• Three (3) to five (5) years’ supervisory work experience in public administration or a related field preferred.

• Knowledge of electrical distribution systems, electrical substations, electric generation, and water distribution, wastewater treatment, streets and road maintenance preferred.

• Excellent written, oral, public, and interpersonal communications required. English language proficiency required.

• Must be able to perform basic math functions quickly and accurately (add, subtract, multiply, divide, calculate fractions, percentages, decimals).

• Must possess a valid Ohio driver’s license and be eligible for coverage under the village vehicle insurance.

• Must be bondable.

• Must pass BCI&I / FBI background check. No felony convictions.

How to Apply:
Interested candidates should submit a resume, cover letter, and references to tjackson@village.elmore.oh.us address or application link]. Please include "Village Administrator Application" in the subject line.

For more information about Village of Elmore, please visit https://www.village.elmore.oh.us

Village of Elmore is an equal opportunity employer. We encourage candidates of all backgrounds and experiences to apply.

Job Type: Full-time

Ability to Commute:

• Elmore, OH 43416 (Required)

Ability to Relocate:

• Elmore, OH 43416: Relocate before starting work (Preferred)

Work Location: In person