Village Clerk/Treasurer

Job Description: Clerk-Treasurer Position

The Village of Granton is seeking a dependable and hard-working candidate for our Clerk-Treasurer position. Your duties will include the following:

General Office Management

• Responsible for the management and day-to-day operations of the office, including but not limited to:
• Responding to phone calls and emails, and fielding information to the appropriate departments.
• Collecting payments, making bank deposits, and paying bills.
• Working with the general public to gain information, resolve issues, and provide service or direction.

Monthly Meetings

• Prepare for monthly meetings, including but not limited to:
• Preparing agendas, minutes, and pertinent materials.
• Ensuring proper publication of meeting notices.
• Providing budget information to the Board.

Election Coordination

• Coordinate election activities, including but not limited to:
• Appointing and training election workers.
• Setting up polling places, publishing notices, conducting equipment tests, and overseeing the election process.
• Ensuring a reputable election outcome.

Board of Review

• Fulfill Board of Review requirements:
• Receive the assessment roll from the assessor.
• Post and publish all required notices.
• Communicate with property owners regarding objection requirements.
• Collect written objections to present to the Board.
• Maintain an accurate account of all proceedings.
• Ensure Board of Review training is up to date.
• Submit all required paperwork, including the Statement of Assessment.

Property Taxes

• Oversee responsibilities related to assessment rolls, real estate, personal property, and mobile home fees:
• Review the assessment roll and file paperwork for corrections.
• Post notices and submit reports.
• Prepare and mail tax rolls, collect taxes, and manage dog licensing, assessments, and reports.

Utility

• Handle utility requirements, including but not limited to:
• Collection of payments, late notices, fees, and payment plans.
• Financial management and excellent record keeping.

Cemetery Records

• Maintain records for burials, deeds, and headstones:
• Work respectfully with the general public, monument companies, and funeral homes to obtain accurate burial and monument placement information.
• Create deeds and maintain financial records.

Community Development Block Grant (CDBG)

• Work directly with the Housing Authority for:
• Disbursement of funds and record maintenance.
• Filing annual reports.

Fire Department

• Complete certification reports and manage distribution of 2% fire dues.

Liquor and Cigarette Licensing

• Ensure all required postings and publications are timely.
• Maintain records of applications and certificates.
• Present license applications to the Board for approval, issue licenses, and file state reports.

Budget and Audit Responsibilities

• Adoption of Budget: Prepare budgets, post hearing notices, and submit reports.
• Audit: Work directly with auditors to provide required reports and records.

Additional Duties

• Recycling reports.
• Soliciting Trout funds.
• Creating newsletters.
• Invoicing.
• Submitting road certification and maintenance reports.
• Communicating with the County for calendar publications and advertisements.
• Grant applications and paperwork.
• Reviewing materials requiring signatures.
• Acting as custodian of official records and retention requirements.
• Handling building permits.
• Conducting research as requested.
• Maintaining ordinances.
• Keeping insurance paperwork.
• Filing reports and attending meetings.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off
• Retirement plan

Ability to Commute:

• Granton, WI 54436 (Preferred)

Ability to Relocate:

• Granton, WI 54436: Relocate before starting work (Required)

Work Location: In person

Salary : $18