Administrative Records Assistant (Temporary Position)

Title: Administration Records Assistant (Temporary)

Department: Community & Economic Development

Starting Wage: $16.50/hour

The Village of Villa Park is currently recruiting for a temporary Administrative Records Assistant. This position will assist with records management, retention and archiving of the Community & Economic Development department files. This position will also assist with moving identified files to electronic records system. This will involve scanning paper documents and electronically organizing files into the server. The ideal candidate for this role will be detailed orientated, a quick learner, and tech-savvy.

This is a temporary position scheduled for approximately 20 to 25 hours per week for approximately 12 weeks. Flexible schedule available within business hours. The pay for the position is $16.50 per hour. Position is contingent upon successful completion of a background check.

Job Functions:

• Review, organize, and prepare department files prior to scanning.
• Verify and validate scanned image is accurate and matches paper files.
• Ensure scanned documents are properly organized electronically.
• Assist in long-term storage of paper files to assist in record retention and destruction guidelines.
• Analyze previous record destruction authorization forms and determine paper files eligible for shredding.
• Review record retention laws and guidelines to ensure compliance.
• Provide periodic reports to the Director of Community Development related to conversion services.
• Other administrative duties as assigned by the Community Development Director

Qualifications:

• Proficiency in Microsoft Office
• Strong organizational skills, detailed orientated and proactive
• Ability to understand and follow office policies and procedures
• Position requires frequent standing in order to scan documents

Physical Demands and Work Environment:

• This position works primarily in an indoor office setting with low to moderate noise levels. Frequent interruptions may occur.
• Frequently required to stand, walk, sit, use hands and fingers in a repetitive motion, twist and turn for long period of time.
• Requires frequent back and forth from desk to copier in order to process electronic record scanning.
• Will require some light lifting, pulling, pushing, and carrying of up to 50 pounds.

To Apply:

Interested candidates should submit a resume and application to Marc McLaughlin, Director of Community & Economic Development at mmclaughlin@invillapark.com. The position is open until filled. Download PDF here.

The Village of Villa Park provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Village of Villa Park is an Equal Opportunity Employer

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