What are the responsibilities and job description for the Dean's Office Senior Administrator, School of Medicine position at Virginia Commonwealth University?

Dean's Office Senior Administrator, School of Medicine

Benefits of working at VCU

All full-time university staff are eligible for VCU's robust benefits package that includes : comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.

Job Code

19814Y

Recruitment Pool

All Applicants

Posting Number

req6450

Unit

School Of Medicine MBU

Department

SOM Dean's Office

Department Website Link

Location

Address

907 Floyd Ave, Richmond, VA 23284 USA

Duties & Responsibilities

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability

PositionSummary :

The Dean'sOffice Senior Administrator to VCU's School of Medicine (SOM) Dean and VCUHealth System's (VCUHS) Executive Vice President (EVP) for Medical Affairs,Chair of the MCV Physicians (MCVP) is a key strategic position that masterfullyorchestrates various elements between the SOM, Health System, and MCVP, and alignsthem into a cohesive set of plans. Thisposition directly reports to the School of Medicine's Senior Associate Dean forFinance and Administration / COO for MCVP with direct support to the Dean inorder to advance and bring alignment to long-term goals. The Dean's Office Senior Administrator willrepresent the interests and priorities of the Dean / EVP through effectivecommunication, coordination and strategic integration. Working collaborativelywith senior management and faculty, the Dean's Office Senior Administrator supportsthe Dean of SOM / EVP / Chair of MCVP / as well as the SADFA / COO as trusted counselwith a wide range of confidential, complex, and sensitive executive, advisoryand strategic duties, that aligns, leads, and implements the SOM's, VCUHS, and MCVP,projects and initiatives. The SOM isproud to serve a diverse and varied group of internal and externalconstituents. This candidate will need to work effectively across these diversecommunities.

Primary Skillsand General Responsibilities :

The ExecutiveAdministrator will manage the strategic initiatives for the Dean / EVP and theSADFA / COO by actively engaging with constituents to identify existing issuesand offer viable solutions. Throughthese daily duties, they will acquire essential details which they subsequentlycommunicate to the executive teams, thus ensuring their continual involvementin the SOM / VCUHS's operations and initiatives. The Dean's Office Senior Administrator isentrusted with the task of implementing and overseeing organization-wideinitiatives, projects, and programs and serves as the primary strategic facilitator.The Dean'sOffice Senior Administrator is responsible for implementing initiativeson behalf of the Dean / EVP and the SADFA / COO.

Skills :

Communication : must be effective written and verbal communicator to convey ideas, expectations, and information to a team, stakeholders, and clients.
Leadership : demonstrate effective and trustworthy leadership as they are responsible for planning meetings, determining business requirements, and guiding teams towards success.
Organization : must be highly organized to manage multiple tasks, timelines, and resources simultaneously.
Time management : as guardian of executive leader's time, they must exhibit exemplary time management skills. Must be able to utilize organization and planning expertise to prioritize tasks, schedule meetings, and resolve work conflicts without burdening executive leaders.
Risk management : must be able to identify potential risks and take measures to mitigate them before they can negatively impact the project.
Problem-solving : must be adept at resolving issues that arise, whether they involve workplace conflicts, internal enterprise opportunities, or external challenges. Must have the ability to find and implement solutions to bolster the SOM's resilience and adaptability.
Adaptability : must be adaptable and adjust plans and strategies to keep the project on track.
Teamwork : must be able to work collaboratively with a team to achieve project goals.

CoreResponsibilities :

Administration : The primary administrativefunction for the Dean's Office Senior Administrator is to serve as a supplemental andsenior liaison in day-to-day project management, Dean's representation inmeetings, coordinator of activities with faculty, and advisor to the Dean / EVPand the SADFA / COO to inform of critical issues demanding time-sensitiveaction. They will be the primary leaderin execution of strategic priorities. Thisleader serves as a strategic advisor, transformation leader and program managerto the Dean of the SOM / EVP / Chair of MCVP, and the SADFA / COO for MCVP. This role develops and integrates,synthesizes, and unifies mission-critical efforts and priorities. Fullysupporting the SOM, VCUHS, and MCVP initiatives, this role frames andstructures complex transformation initiatives, prioritizes and steers projects todrive continuous process improvement, leads insightful and actionable analyticsin support of operational and fiduciary efficiencies, and aligns policies andprocedures with strategic goals. Participate in meetings and events as arepresentative of the SOM Dean / EVP / Chair of MCVP and the SADFA / COO of MCVP.Anticipate and identify issues for discussion at key management meetings;identify appropriate meeting participants : work with appropriate departments toprepare and / or manage the preparation of reports, briefings, presentations, andresponses on institutional and strategic issues. Manage changing functionalneeds, resource capacity constraints, risk exposure and interdependencies. Usedata to drive the results of key performance indicators essential for growth. Assist inthe executive level recruitments for the Dean and to serve as the liaisonbetween all senior leaders in order to execute on key initiatives.

Transformation and Strategic Initiatives : Serve as program leader on transformation efforts.Establish program infrastructure, develop change management strategy, andidentify and track identified projects. Design and recommend approaches toprocess improvement. Drive, prioritize, track, and manage transformationinitiatives based on strategic planning principles with transparent andmeasurable outcomes. Leverages analytics and data insights to understand anddevelop insights to address critical problems, assist in implementingrecommendations, solutions, and impact assessment. Foster and champion organizationalchange; oversees projects using project management and organizational changemanagement disciplines. Track progress against all key initiatives. Provideregular visibility to project status (key decisions, dependencies, issues,risks, and metrics) on a standard cadence through status reporting andprogram / work stream reviews. Supportsthe Dean of the SOM / EVP / Chair of MCVP / and the SADFA / COO of MCVP insolution-driven processes through knowledge acquisition and subject matterexpertise development in collaborative coordination with Department Chairs, Centerand Institute Directors, SOM senior leadership team, and Department Directorsof Administration and Finance. Liaise with internal and external constituents,including senior leadership, faculty, staff, students, industry leaders, andgovernment and community officials and the media in support of strategic partnershipsand strategic communication.

Qualifications

MinimumHiring Standards :

Bachelor's degree in business administration, communications, public relations, public administration, or related field

Minimum of ten years in progressive administrative or leadership-support role in academic medicine, physician practice plans, and academic health systems.

Demonstrated knowledge and understanding of the principles, regulations, policies, and structure of academic health systems, physician practice plans, and academic medicine.

Ability to manage projects from start to finish, working in collaboration with the SOM, VCUHS, and MCVP leadership teams.

Ability to transparently navigate within the evolving organizational matrix to advance policy, programs and issues deemed mission-critical to the VCUHS, SOM, MCVP, and GME offices

Proven and demonstrable leadership acumen, as demonstrated by strength of character, decisiveness, personal accountability and team-building capabilities, underpinning a commitment to institutional advancement over personal accomplishment

Excellent oral and written communication, with demonstrated competencies for interpersonal communication with high-level problem-solving skills, change management, and strategic planning.

Executive presence to represent Deans when needed and to assist with project status communications.

Proven proficiency in data analysis and interpretation.

Demonstrated advanced skills in presentation and data platforms such as PowerPoint, Excel.

Demonstrable broad cultural competence and understanding of the need for inclusiveness and accessibility.

Must have a demonstrated commitment to fostering diversity and inclusion in past experiences or a commitment to do so as a staff member at VCU.

Organizational excellence experience in strategic planning, project management, change management, service excellence and quality improvement

PreferredQualifications :

Master's degree in business, communications, public relations, public and / or health administration or related field

Experience in executive communication and presentations

Position will remain open until filled.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

FLSA

Executive & Senior Leadership

Job FTE

Exemption Status

Exempt

Restricted Position

E-Class

UF - University Employee FT

Job Category

University Employee

ORP Eligible

Salary Range

185,000-$200,000

Compensation Type

Salaried

Target Hire Date

12 / 6 / 2024

Contact Information for Candidates

Brittany Usera

brittany.usera@vcuhealth.org

Documents Needed to Apply

Salary : $185,000 - $200,000

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