What are the responsibilities and job description for the Administrative Assistant for Workforce and Continuing Education position at Virginia's Community College System?
Posting Details
Posting Summary
Working Title Administrative Assistant for Workforce and Continuing Education Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 294R0014 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $32,842 to $37,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday - Friday, 7:45 am to 4:30 pm
Occasional evening and weekend hours.
Sensitive Position No Job Description
Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.
Southwest Virginia Community College is seeking an individual to serve as Administrative Assistant for the Workforce and Continuing Education Division. This position is the first point of contact for the Division and provides administrative and clerical support and works directly with students, faculty, and staff. This position will receive direct phone calls, emails, and other correspondence and ensure follow-up in a responsible time and will also be responsible for entry of training curriculum into WES, WES interface updates, tracking grants, reporting on training completed, assisting participates with class registration, and development and circulation of outreach materials and outreach efforts. This position will also assist the Workforce team as needed on various tasks.
Additional Job Duties Include But Are Not Limited To
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Occasional travel may be required.
Posting Detail Information
Posting Number CLS_3682P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/21/2025 Job Close Date 04/06/2025 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email human.resources@sw.edu Phone Number 276.964.7339 Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.
Additional Information
For more information, please see the Opportunity Profile.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83592
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Summary
Working Title Administrative Assistant for Workforce and Continuing Education Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 294R0014 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $32,842 to $37,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday - Friday, 7:45 am to 4:30 pm
Occasional evening and weekend hours.
Sensitive Position No Job Description
Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.
Southwest Virginia Community College is seeking an individual to serve as Administrative Assistant for the Workforce and Continuing Education Division. This position is the first point of contact for the Division and provides administrative and clerical support and works directly with students, faculty, and staff. This position will receive direct phone calls, emails, and other correspondence and ensure follow-up in a responsible time and will also be responsible for entry of training curriculum into WES, WES interface updates, tracking grants, reporting on training completed, assisting participates with class registration, and development and circulation of outreach materials and outreach efforts. This position will also assist the Workforce team as needed on various tasks.
Additional Job Duties Include But Are Not Limited To
- preparing and maintaining class and faculty schedules, division and grant budgets, and adjunct contracts;
- preparing various reports;
- coordinating special events;
- supervising assigned student workers;
- assisting students interested or enrolled in noncredit workforce training with career and educational planning services, program admissions, financial aid, and successful training/credential completion;
- working closely with students before, during, and after their training and credentialing programs to help college workforce divisions achieve their goals related to Complete 2021 and the Workforce Credentials Grant program
- responding to internal and external requests for information
- effective problem-solving skills, listening, and providing assistance to various groups within the college setting will be a key component to this position;
- an understanding of and a commitment to the community college mission and vision.
- other duties as assigned
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Must have the ability to build relationships and provide excellent coaching services to students pursuing short-term workforce training as well as strong recordkeeping skills;
- Ability to handle multiple projects simultaneously and perform basic mathematical functions;
- Must possess excellent communication skills (both orally and written) and excellent interpersonal skills;
- Ability to collaborate with community college, workforce partners, and employers;
- Office management and clerical experience required with proficient usage of Microsoft Office Suite, including Word, PowerPoint, Excel, and Access;
- Candidate must maintain confidentiality and be able to work with a various groups of students;
- Familiarity with budgeting processes including tracking expenses
- Experience using PeopleSoft
- Prior experience in a higher education setting
Occasional travel may be required.
Posting Detail Information
Posting Number CLS_3682P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/21/2025 Job Close Date 04/06/2025 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email human.resources@sw.edu Phone Number 276.964.7339 Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.
Additional Information
For more information, please see the Opportunity Profile.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83592
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Other Document
- Unofficial Transcript 2
- Unofficial Transcript 3
- PDF Portfolio or Website
- Alternative Hiring Process Letter
Salary : $32,842 - $37,000
