What are the responsibilities and job description for the Part-Time Administrative Assistant position at Virginia School Boards Association?
Job Title: Part-Time Administrative Assistant
Reports To: Executive Director
Hours: 8:30 a.m. – 4:30 p.m., 2-3 days per week
Scheduled days: Monday (flexible), Tuesday, and Thursday
Job Summary:
The Administrative Assistant will provide essential support to the Executive Director and the association by handling a variety of administrative tasks. This part-time position requires a highly organized and detail-oriented individual who can manage multiple responsibilities efficiently while maintaining professionalism.
Key Responsibilities:
Answering Phones:
Respond promptly to incoming calls and direct inquiries to appropriate staff members.
Provide general information to callers and take messages when necessary.
Mail and Correspondence:
Receive, sort, and distribute incoming mail:
Assist with preparing outgoing mail, including bulk mailings and official correspondence.
Meeting Preparation:
Coordinate and assist with materials needed for meetings, including preparing agendas and organizing meeting packets.
Ensure meeting spaces are set up with required materials.
Document Preparation:
Create, copy, and organize documents for meetings, events, and other association needs.
Maintain accurate records and ensure confidentiality when handling sensitive information.
Qualifications:
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to communicate effectively, both orally and in writing.
Detail-oriented and able to manage multiple tasks simultaneously.
Previous administrative experience is preferred but not required.
Working Conditions:
This position will be based in the association office, with hours on Monday (optional/flexible), Tuesday, and Thursday. The Administrative Assistant will report directly to the Executive Director and will collaborate with staff as needed.
Compensation:
Hourly rate based on experience.
If you are an organized and efficient individual with a passion for providing top-notch administrative support, we encourage you to apply!