Payroll Technician

Title: Payroll Technician

State Role Title: 19013, Administrative and Office Specialist III

Hiring Range: $45,000 - $50,600

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.vsu.edu

Recruitment Type: General Public - G

Job Duties

The departments under the purview of the Vice President for Finance and Administration work to improve the overall financial position and stability and compliance of the University and provide timely, accurate and complete financial information the Students, Faculty, Staff and Administrators of the University Board of Visitors and external users.

This position works to ensure that all contracted Faculty and Adjunct employee payrolls are processed timely and accurate. Respond timely and appropriately to employee and customer service request. Assist Payroll Office staff with ensuring all other payrolls are processed timely and accurately. Prepare and maintain payroll reports related to each pay cycle and process accurate and timely payroll functions primarily for Hourly and Student employees. Provide timely and responsive Customer Service and assist Payroll Office Staff with ensuring all payrolls are processed timely and accurately.

Minimum Qualifications

A high school diploma or equivalency with coursework in accounting/bookkeeping is required.

Payroll experience required to include a working knowledge of state payroll procedures, demonstrated ability to perform detailed work with numerical data, and to make arithmetical calculations rapidly and accurately.

Working knowledge and experience with bookkeeping /accounting principles and practices, especially as they apply to Colleges and Universities.

Working knowledge of automated payroll, particularly the CARDINAL, BANNER, and KRONOS timekeeping systems.

Proficient using PC applications i.e. MS Word and Excel. Ability to analyze, interpret, and apply complex fiscal policies and procedures.

Demonstrated ability to communicate effectively orally and in writing.

Also, must have working knowledge and experience with Federal and State payroll policies and procedures.

In addition applicant, must be proficient using PC applications, i.e., MS Word and MS Excel; must have ability to analyze, interpret and apply complex fiscal policies and procedures.

Additional Considerations

College coursework in accounting/bookkeeping is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Ciara Briley

Phone: cbriley@vsu.edu

Email: cbriley@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.