Director of Budget & Financial Services

Posting Details

Posting Summary

Working Title

Director of Budget & Financial Services

Role Title

12-month Administrative Faculty

Role Code

TBD Based on Faculty Rank

FLSA

Exempt

Pay Band

Position Number

286FA271

Agency

Virginia Western Community College

Agency / Division

Virginia Western Community College (Div)

Work Location

Roanoke (City) - 770

Hiring Range

Salary commensurate with qualifications

Emergency / Essential Personnel

EEO Category

A-Official or Administrator

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday 8 : 00a-5 : 00p

Sensitive Position

Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400

enrollments in fast-track workforce and continuing education courses.

Virginia Western Community College (VWCC) is accepting applications for a Director of Budget & Financial Services. This position provides efficient and effective leadership in all areas of Financial Services which includes budget, general accounting and financial statement reporting, audit, student accounts, payroll, grants, fixed assets, auxiliary contract management, ARMICS certification, and local funds.

Provides leadership and direction to the Financial Services department of the college, including the full employment life cycle for team members. Management includes, but is not limited to, talent acquisition, performance evaluation, coaching, mentoring, professional development, and retention. Collaborates with the financial services team to assess college, system, and state priorities; provides direction and guidance through planning and execution. Spearheads and supports effective communication channels throughout the college for finance / budget-specific needs as well as college-wide initiatives and updates. Provides operational and strategic support to the financial services team to ensure efficient and effective planning and execution of policies, practices, and programs. Effectively manages the departmental budget.

Oversees and collaborates with staff to ensure accurate and effective execution of operations within payroll, grants management, accounts payable, fixed assets, surplus property, financial statement preparation and audit responsiveness. Ensures understanding of Commonwealth of Virginia policies and procedures as well as the nuances of financial management within higher education, extending into oversight of student account processes and requirements such as cashier, accounts receivable, collections, debt set-off and third-party billing.

Holds significant accountability for the college's continued compliance with federal and state laws, regulatory requirements, and system and college policies, procedures, and internal controls which include, but are not limited to, documentation, recording of transactions, competent personnel, and reasonable assurances. Responsible for the college's annual ARMICS certification and ensuring written policies and procedures are implemented and maintained for proper internal controls. Works closely with the Shared Service Center (an external agency that facilitates back-end processes) as the college liaison and to ensure compliance with all processes related to financial management and purchasing.

In consultation with the Vice President of Financial and Administrative Services, assembles data, monitors expenditures, and establishes budgetary controls for all college budgets to include state, local and auxiliary enterprise funds. Maintains a position tracking system of salary and benefits for budget planning. Oversees and implements federal, state and local budgets. Monitors all budget activities and generates the necessary adjustments to reflect actuals. Supervises budget monitoring and adjustments, confers with leadership on projections, and reports on actuals.

Confers with technical support staff in the development, use and maintenance of automated processes and reporting related to financial enterprise applications such as the Administrative Information System (AIS), Student Information System (SIS), HCM, WES, and Cardinal. Serves as college process owner for AIS and eVA security access requests and SWaM reporting. Coordinates testing of new system implementations and serves as liaison with system office staff on enterprise applications.

Review of applications will begin December 16, 2024, and will continue until the position is filled.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

• Master's degree in Finance, Business Management, Accounting, or other relevant field.
• Demonstrated progressive leadership / management experience accounting, finance, and budget to include managing a complex financial portfolio.

Additional Considerations

Operation of a State Vehicle

Supervises Employees

Required Travel

Occasional travel required

Posting Detail Information

Posting Number

FAC_1464P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

11 / 22 / 2024

Job Close Date

11 / 21 / 2025

Open Until Filled

Agency Website

https : / / www.virginiawestern.edu

Contact Name

Lindsey Weston

Email

hrapps@virginiawestern.edu

Phone Number

540-857-7305

Special Instructions to Applicants

Only online applications will be accepted. Submission of on-line application must also include a resume, cover letter, and transcripts of all college coursework completed. Unofficial transcripts may be provided as part of the application process. However, official transcripts are required of the selected candidate. The application will not be accepted without this required documentation.

Applicants who have degrees earned from educational institutions located outside of the United States are required to have their transcripts evaluated by a recognized credential evaluation service prior to applying for faculty positions. If the transcripts are in a foreign language, applicants also need to have their transcripts translated prior to applying for job opportunities at Virginia Western.

Applicants who have foreign transcripts may submit a copy of their transcript attached to the original transcript evaluation. Applicants are responsible for the costs associated with translation / evaluation services.

Materials submitted via regular e-mail attachment, postal mail, fax, or in-person in lieu of the on-line application will not be considered. All documents must be received by 11 : 59 pm (EST) on the closing date.

For more specific information regarding the application process at Virginia Western, visit : https : / / jobs.vccs.edu / Questions about the on-line application process call 540-857-7282 or 540-857-7283.

Females, minorities, and those with disabilities are encouraged to apply. TTY : "711" or 1-800-828-1120. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), Virginia Western Community College will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

Virginia Western is committed to Equal Opportunity / Affirmative Action and Diversity.

Additional Information

Review of applications will begin December 16, 2024, and will continue until the position is filled.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 79289