Administrative Support Specialist

Job Overview
Visiting Angels of Lenoir is seeking a dependable, organized, and people-focused Office Assistant to join our team. You’ll be the first point of contact for caregivers, clients, and applicants, while supporting recruitment, compliance, and daily operations. This position is a great fit for someone who wants to grow into a long-term role within our organization.

Responsibilities

• Answer phones and greet visitors in a professional manner
• Address client administrative needs, including billing and documentation
• Coordinate caregiver recruitment: post jobs, screen candidates, schedule interviews
• Organize and host caregiver orientations, manage onboarding paperwork
• Maintain up-to-date caregiver compliance records (background checks, TB tests, etc.)
• Support scheduling coordination and timekeeping
• Handle general administrative duties: filing, copying, emails, and supply management
• Ensure confidentiality and professionalism in all interactions
• Communicate clearly and respectfully with clients, families, and caregivers
• Contribute to a team culture focused on service excellence and responsiveness
• Utilize Google Suite applications for document creation, data entry, and communication
• Collaborate with team members on various projects to improve workflow efficiency
• Perform clerical duties such as data entry, scanning, and photocopying as needed

Why You’ll Love It Here:

• Growth potential – This role can evolve into a higher-level position based on performance
• Join a mission-driven agency making a real difference for seniors and their families
• Work with a team that values clarity, consistency, and collaboration.

Experience

• Previous experience in an office environment is preferred but not mandatory
• Tech-savvy and comfortable using Google Suite (Docs, Sheets, Drive) is essential
• Strong organizational skills with attention to detail
• Self-motivated, dependable, and able to handle confidential information
• Familiarity with customer support practices is beneficial
• Basic computer literacy is required; familiarity with office equipment is a plus
• High school diploma and 2 years of office experience (home care a plus)

Physical Requirements:

• Able to lift up to 10 lbs
• Able to perform basic physical tasks (sitting, standing, bending, stairs, etc.)

How to Apply:

Submit your resume and a short note about why this opportunity stands out to you. We’re interviewing now – apply today.

If you are a motivated individual looking to contribute to a dynamic team while developing your skills in an office setting, we encourage you to apply for the Office Assistant position.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Administrative: 1 year (Required)

Work Location: In person

Salary : $15 - $18