What are the responsibilities and job description for the Project Coordinator position at Visual Sound Inc?
Assist Project Managers as required.
Maintain project files. Assure at job's completion all files are submitted and stored in the project file on the server.
Alert Service Department of completed project.
Creation of Customer facing Project Closeout documents (PDF User Manuals, final drawings and programs, all signed documents, serial numbers, and completion forms).
Assist in covering for Project Managers during time off.
Work with Project Managers, Account Managers & CSR'S to generate, and process internal & external Change Orders.
Learn and work with all necessary software: i.e. - FileMaker, MS Office etc.
Work with Vice President's, Managers, Installation Manager and Project Managers.
Maintaining of Schedule and coordination with Project Managers & Install Manager.
Communicating scheduled jobs to the Warehouse for staging and shipping of product.
Coordinating the printing of Drawings and labels for installers per job.
Setting up Teams Project folders for installers (Scope of work, drawing PDF, Labels folder, Installer workbook).
Schedule and participate in project kick off and post completion meetings.
Analyze post installation job costing data and report out.
Assist Purchasing Manager in Purchase Order follow-up and tracking.
Updating of Project Milestones for Project Managers.
Ensure all equipment arrives prior to scheduled installations, as needed.
Ensure proper shipping and receiving of systems equipment, including drop shipments.
Assist in returning unneeded, unused and/or damaged equipment and materials to vendors/manufacturers. (RMA's, DOA's, etc.)
Assist with communicating Staff travel arrangements & per diem needs to Accounts Payable.
Professional attire and attitude
Strong client and service focus
Sense of urgency and ability to meet deadlines
Ability to work both self-sufficiently and in a team setting
Keep a pulse on the job market with advanced job matching technology.
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