Veterinary Programs Coordinator

Description

ABOUT VITICUS GROUP

Working for Viticus Group is a unique and rewarding experience that goes beyond the ordinary. As the leading provider of world-class programming and in-depth learning opportunities for veterinary and human health professionals, Viticus Group stands out for its commitment to advancing medical education. The state-of-the-art labs at our cutting-edge technology facilities, housed in the Viticus Center, offer an unparalleled environment for continued education courses and specialized surgical training for both veterinarians and human health professionals. We are dedicated to bridging the gap between life and medicine, envisioning a future where all medical professionals have access to year-round, hands-on training for an extraordinary learning experience

Job Description

The Veterinary Programs Coordinator oversees the logistical, operational, and promotional aspects of Self-Generated (SG) and Clinical Proficiency Examinations (CPE) within the Animal Health Department. This role ensures the successful execution of events and programs by managing logistics, coordinating resources, maintaining compliance, and fostering collaboration among internal teams and external stakeholders.

Essential Job Duties And Responsibilities

Specialty Groups (SG) Event Coordination

• Collaborate with committees to develop program content, coordinate speaker interactions, and manage timelines.
• Communicate with speakers regarding commitments, travel arrangements, and event needs (A/V, handouts, bios, etc.).
• Ensure all logistical event details, including staffing, supplies, and materials, are accurately documented in ME for SG events.
• Coordinate with IT to update course information in Aptify and share approved details with the marketing team.
• Book instructors and manage room setup, A/V requirements, and F&B/transportation details, ensuring alignment with agendas and event orders.
• Partner with the Senior Director of Clinical Operations and Registration Manager to develop registration materials and ensure proper promotion.
• Collaborate with the Marketing Director to create promotional content such as event brochures and on-site programs.
  
  

Clinical Proficiency Examination (CPE) Coordination

• Develop and maintain the CPE course schedule, ensuring all logistical details are entered into ME.
• Schedule examiners and room proctors and secure monthly candidate lists.
• Assist with CPE grading, printing, and other administrative tasks.
• Collaborate with CSN students for CPE support.
  
  

Animal Logistics & Management

• Oversee procurement of large animals (e.g., HH porcine) for CPE, SG events, and other departmental needs.
• Maintain compliance with USDA documentation requirements and ensure records are up-to-date.
• Schedule and coordinate large animal vendors, including transportation (e.g., cow hauler) and inspections (e.g., brand inspector).
  
  

Operational & Logistical Support

• Monitor and adhere to event timelines, promotional schedules, and budgetary constraints.
• Maintain accurate records and cross-reference all event-related information in ME to ensure seamless operations.
• Provide post-event data, including attendance, vendor participation, and photographs, for reporting and future promotional efforts.
  
  

Education, Experience Skills & Abilities

Education

• Bachelor’s degree in Event Management, Animal Science, Veterinary Technology, or a related field, or equivalent work experience.
  
  

Experience

• Minimum of 2 years of experience in event coordination, logistics, or program management, preferably in veterinary or animal health settings.
• Familiarity with scheduling software, event management tools, or operational platforms such as Aptify and ME.
• Previous experience coordinating live animal or cadaver logistics is highly desirable.
  
  

Skills & Abilities

• Organizational Skills: Exceptional ability to prioritize, manage multiple tasks, and meet tight deadlines.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite, event management platforms, and data entry systems.
• Communication Skills: Excellent written and verbal communication abilities to effectively engage with team members, stakeholders, and external partners.
• Collaboration: Strong interpersonal skills to foster teamwork and maintain productive relationships across departments.
• Problem-Solving: Analytical skills to anticipate challenges, develop solutions, and adapt to changing needs during events.
• Attention to Detail: Meticulous approach to documentation, scheduling, and compliance with regulatory requirements.
• Adaptability: Ability to work effectively in dynamic environments, including on-site event settings.
• Animal Handling Knowledge: Understanding of live and cadaver animal logistics and care is preferred.
  
  

Physical Requirements

Viticus Group is committed to principles of equal opportunities for all employees. The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.

General Requirements

• Ability to sit, use hands and fingers, talk or hear, and smell continually.
• Ability to stand, walk, and reach frequently.
• Ability to climb or balance, stoop, kneel, or crouch occasionally.
  
  

Lifting and Carrying

• Ability to frequently lift and carry up to 10 lbs.
• Ability to occasionally lift and carry up to 50 lbs.
  
  

Vision and Hearing

• Close vision required to see computer monitors, read documents, and operate copy and fax machines.
• Distance vision is required to drive an automobile if driving is a requirement of the job.
  
  

Work Environment

• Work environment is indoors and climate-controlled.
• Occasionally exposed to outdoor weather conditions.
• Moderate noise levels as found in a business office with computer printers, households with TVs and dishwashers, and driving in light traffic.
  
  

Viticus Group is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.

WHY YOU WILL LOVE WORKING HERE

We offer a vibrant and supportive work environment where your contributions are highly valued, and your professional growth is our priority. You will have the opportunity to work on impactful projects, develop your expertise in Veterinary & Human Health education, and make meaningful contributions to the field. At Viticus Group, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe in work-life balance and infuse our professional ethos with fun through team outings, friendly contests, and shared lunches. Joining Viticus Group means becoming part of a dynamic and supportive community where your efforts are not only recognized, but celebrated

PERKS

• Competitive & Transparent Salary – Know what you're worth and be paid fairly for it.
• Free Employee-Only Coverage – Medical, Dental, Vision, Short & Long-Term Disability, and Life Insurance – all 100% covered for you!
• 401(k) with 3% Company Match – Invest in your future with our retirement plan.
• Supportive & Collaborative Work Culture – Be part of a mission-driven team that values connection, communication, and kindness.
• Ongoing Professional Development – From workshops to conferences, we’ll support your growth every step of the way.
• ??? Wellness Programs – Take care of your mental and physical health with access to resources and wellness incentives.
• Employee Recognition & Appreciation Events – We celebrate wins—big or small—throughout the year!
• Unique Industry Impact – Make a real difference in veterinary medicine and animal health.
• Work-Life Balance – We respect your time with predictable scheduling and occasional flexibility.
• Fun Workplace Culture – Holiday contests, team lunches, and just enough quirks to make work more enjoyable.