Billing Specialist II

Position Summary:

The Billing Specialist II reports directly to the Billing Manager and is responsible for accurately providing full cycle invoicing details for customers on an agreed upon frequency, answering any special billing client related questions, ensuring invoicing deadlines are met and analyzing invoices where applicable.

The ideal candidate will have two years’ experience in a fast-paced, complex billing environment.

Essential Job Functions:

• Ensures customer accounts are set up correctly with all pertinent billing information and correct tax codes
• Reviews, balances and posts location sales and payments
• Oversees the timely process of each day’s bank deposit and provides daily reports to the proper department
• Oversees invoicing of fuel deliveries, verifying price and tax information and ensuring the invoices to be send out with the corresponding meter tickets for backup
• Investigates incorrect billings due to charges or credits on customers’ accounts and prepares written instructions for correction
• Communicates with Inventory to ensure inventory and sales are in balance by maintaining spreadsheets and providing sales reports
• Participates in the weekly Finance Staff Meeting
• Responsible for the maintenance of select accounts receivable accounts
• Complies and maintains customer sales information reports for Marketing as requested
• Ensures all supplies for billing and locations such as statements, invoices, meter tickets, etc. are sufficient
• Ensures all A/R phone inquiries are answered

Other Job Responsibilities: 

• Other duties as assigned

Minimum Qualifications:

• High school diploma, or equivalent
• Associates Degree in related field OR
• Two (2) years’ accounting experience

Knowledge, Skills & Abilities Required:

• Knowledge and experience reviewing contracts for billing requirements
• Knowledge of Excel applications
• Strong analytical and problem-solving skills
• Excellent oral and written communication skills
• Ability to work independently with little supervision
• Ability to work in fast-paced, deadline driven environment
• Ability to exercise independent judgement where standardization does not exist

Education:

• High school diploma, or equivalent

Required Training & Certificates:

• Attends training sessions, seminars and appropriate educational classes required by department.
• Computer skills commensurate with program and job applications.

Physical Demand/Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to type, talk and hear. The employee is frequently required to sit, stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Visual Acuity: must be adequate to perform all required tasks in a safe manner.

The noise level in the work environment is usually quiet to moderate, but may be loud on occasion. Work is usually done in an office setting and sometimes at a client facility or job site. Work may require occasional weekend and/or evening work. The employee is occasionally exposed to moving mechanical parts, vehicles and equipment.

Disclaimer: The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.