What are the responsibilities and job description for the Billing Assistant position at VIZONERE?
The Position's Essential Duties and Requirements : Accurately record billable and non-billable hours spent on client cases, ensuring adequate time tracking for accurate invoicing and generating monthly reports. Some of the responsibilities include, but are not limited to :
Sort and disseminate billing books and financial reports.
Perform billing edits and create draft bills, then final bills.
Process electronic billing.
Opening new files, rate changes, and conflicts.
Works closely with Account Receivable staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information.
Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing attorneys and secretaries what still needs to be drafted and billed.
Maintain and update special instructions related to billing attorney's needs in generating their bills.
Maintain official client billing files and keep filing current.
Additional Functions :
Other accounting duties and special projects as assigned.
Duties, responsibilities and activities may change at any time with or without notice.
Qualifications / Experience :
We are looking for at least 3 consecutive years of experience. Prior e-billing experience in a law firm (preferred) or other professional services organization.
Knowledge of Conflicts.
High attention to detail, excellent organizational skills, and the ability to manage time effectively.
Computer proficiency in Microsoft Office Suite applications including Outlook.
Exceptional computer skills with the ability to learn new software applications quickly.
The ability to solve problems as they arise; takes initiative and displays excellent follow-up skills.
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
Excellent interpersonal and communication skills (oral and written) and professional demeanor.
Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks.
Candidate must be a self-starter who can work independently with minimal supervision.
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