What are the responsibilities and job description for the Office Secretary position at Voltex Security Systems?
Job Overview
We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing schedules, handling correspondence, and assisting with customer inquiries. The Office Secretary will play a key role in maintaining a positive and productive work environment.
Duties
- Perform data entry and maintain accurate records in office databases.
- Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.
- Handle incoming calls and emails, providing exceptional customer support.
- Assist in calendar management by scheduling appointments and meetings for staff.
- Prepare and distribute correspondence, reports, and other documents as needed.
- Maintain office supplies inventory and place orders when necessary.
- Provide assistance to team members as a personal assistant when required.
- Ensure compliance with office procedures and maintain confidentiality of sensitive information.
Requirements
- Proven experience as an office clerk or in a similar administrative role.
- Proficiency in data entry with strong attention to detail.
- Experience as a medical receptionist is a plus but not mandatory.
- Excellent customer service skills with the ability to communicate effectively with clients and colleagues.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Bilingual candidates are highly encouraged to apply, as this is beneficial for customer interactions.
- Familiarity with calendar management tools and office software (e.g., MS Office Suite).
- Ability to work independently as well as part of a team in a fast-paced environment.
If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we encourage you to apply for the Office Secretary position today!
Job Type: Full-time
Pay: $12.00 - $20.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
- Weekends as needed
Ability to Commute:
- Houston, TX 77021 (Required)
Ability to Relocate:
- Houston, TX 77021: Relocate before starting work (Required)
Work Location: In person
Salary : $12 - $20
