Executive Administrative Assistant

Summary

Job Title: Executive Administrative Assistant

Reports to: CEDO & Sr. VP of Finance

Location:  Lincoln, NE

SUMMARY

The Executive Administrative Assistant is responsible for facilitating the efficient operation of the Executive Team and provides high-level administrative support by performing a variety of clerical and administrative tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership staff.
• Performs clerical and administrative tasks including managing schedules, drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations.
• Schedules and may attend meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Responsible for training and developing Administrative Assistants.

Performs other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND QUALIFICATIONS

• Guest Focus
• Communication Proficiency
• Flexibility
• Ethical Conduct
• Stress Management/Composure
• Critical Thinking.
• Complex Problem Solving.
• Judgement and Decision Making.

Seeing Potential Problems

EDUCATION & EXPERIENCE

• Associates degree required; MBA degree or equivalent work experience preferred.
• 5 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to maintain the highest level of confidentiality and professionalism.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 60-75 words per minute.
• Proficient in Microsoft Office Suite or related software.
• Ability to work independently.

Ability to deal with both guests and fellow team members in a professional and courteous manner, promoting positive customer relations for all by providing prompt, courteous and efficient service.

Travel RequirementsTravel is primarily local during the business day, although some out-of-area and overnight travel may be expected

Certification Requirements

Ability to secure and maintain NE Gaming License Required

WORK ENVIRONMENT

Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying schedules to reflect the business needs of the property.

Our Values:

Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence

AAP/EEO STATEMENT

Ho- Chunk, Inc. is an equal opportunity employer.  All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability.  However, preference may be extended to persons of Indian descent in accordance with applicable laws.