What are the responsibilities and job description for the PK-8 Pod Secretary position at Warren City Schools?
MINIMUM QUALIFICATIONS:
ADDITIONAL PREFERED QUALIFICATIONS:
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
DUTIES:
SALARY: Salary Table E, Pay Range IV, Salary per negotiated union contract.
CONTRACT: 214 Days (42 Weeks); 7.5 hours per day, 37.5 hours per week.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org , click on "Job Opportunities", then "Apply" next to appropriate Job ID 608 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.
Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.
- High School Graduate or equivalent.
- Knowledge of and ability to demonstrate basic business-related skills.
- Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
- Ability to organize and prioritize tasks in order to effectively work within timeline.
- Clerical experience beyond minimum required.
- Ability to perform duties requiring strictest confidentiality.
- Excellent communication skills and ability to work cooperatively with other personnel.
- Willing to cross-train with other positions.
ADDITIONAL PREFERED QUALIFICATIONS:
- Bachelor Degree, Associate degree or academic hours completed beyond high school.
- Experience gained in any unit of the school system.
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
DUTIES:
- Greet school visitors while interacting with the public in the school office or other settings.
- Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.
- Assist students, public and staff as needed.
- Direct visitors to appropriate destinations.
- Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the Principal or designee(s).
- Be responsible for your specific pod data.
- Assist in areas of public relations and communications with students, staff, families and community.
- Assist in scheduling, as needed, exercising priority, including:
- Building assemblies;
- Parent/Teacher conferences;
- Building meetings; and
- Any other appointments as required.
- Keep constantly informed of school policies, guidelines and procedures.
- Answer incoming phone lines and assist person on the phone as needed.
- Help pupils, staff members and parents with routine problems.
- Receive and deliver messages to staff and students, electronic and/or hard copy, according to building and district protocol.
- Prepare, receive and distribute inter-office, U.S. and electronic mail as required.
- Operate office machines and maintain supplies for copy machines, faxes, etc.
- Maintain student information in DASL and permanent record files which include:
- Enrolling student;
- Withdrawing student and releasing pertinent information to school;
- Attaching end of year grade stickers to student’s permanent record card;
- Assist in retention lists and summer school grades;
- Attaching or recording end of year assessment data to student assessment record;
- Prepare 8th grade files at the end of the school year to be sent to the High School; and
- Account for all pupils enrolled for the previous year.
- Enter all daily attendance in computer, maintain and retain hard copy files including:
- Daily attendance;
- Tardy to school;
- Excuses from previous attendance days;
- Early releases; and
- Any other changes that are required regarding student attendance.
- Type daily attendance bulletin and distribute or post for staff.
- Call in daily enrollment and attendance numbers through ADM count week.
- Maintain record of students on Home Instruction, JJC, etc.
- Verify pupil attendance for staff, parents and various agencies, Family Services, Social Security, etc.
- Record telephone calls from parents regarding attendance.
- Assist Principals, School Community Liaisons and appropriate personnel in recognizing known truant students.
- Input all suspension and any other discipline related issues into the proper computer program.
- Distribute and mail all suspensions and communications home to families as directed.
- Type requests for expulsion and pre-expulsion as needed (including copying discipline information, record card and attendance for each student.) Notify Principal of date and time of each hearing.
- Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.
- Perform other relevant duties as may be assigned by Superintendent/CEO, Building Principal and/or designated supervisor.
SALARY: Salary Table E, Pay Range IV, Salary per negotiated union contract.
CONTRACT: 214 Days (42 Weeks); 7.5 hours per day, 37.5 hours per week.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschool
Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.
