What are the responsibilities and job description for the Office Assistant – Office of Lifelong Learning position at Washington and Lee University?
The Lifelong Learning Office Assistant will play a crucial role in delivering administrative and logistical support for three key initiatives : Alumni College, the travel program, and W&L At Home. Alumni College comprises two enriching academic programs held on campus in July and three-weekend seminars throughout the academic year. W&L's esteemed travel program offers fourteen educational travel opportunities spanning the globe. Additionally, W&L At Home presents engaging virtual programs, including a podcast series, webinars, and a book club. Lifelong Learning offerings cater to alumni, parents, and friends of the university, providing enriching experiences for the entire community.
Essential Functions :
Coordinates promotional material for lifelong learning programs
Updates travel videos / slideshow for website
Processes new travel reservations and campus program registrations
Reconciles tour operator passenger lists
Processes trip and event evaluations
Reception of guests – in person and via phone
Prepares invoices, and processes payments
Imports constituent data into Raiser’s Edge
Exports lists from Raiser’s Edge to prepare promotional mailings and participant lists for campus and travel programs
Organizes tour materials for individual participants
Produces event bios and briefing information for events and programs using Raiser's Edge and in coordination with Advancement Operations
Creates labels, nametags, and packet materials for Alumni College and travel program
Edits transcripts for selected Podcast episodes
Assists with research projects as needed
Other related duties as assigned.
Work Schedule : This position is limited to 29 or fewer hours per week and less than 999 hours each anniversary year.
Minimum Pay : $17.75 per hour
Minimum Qualifications :
- Working knowledge of Microsoft Word and Excel.
- Experience using a database is a plus.
- Ability to multi-task, prioritize and work independently.
- Good customer service and organizational skills.
- Good oral and written communication skills.
Application Instructions : Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume / CV upload section of the application. You will be asked to provide names and contact information for three professional references.
Position Type :
Non-Exempt, Part Time, Non-Benefit Eligible
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Salary : $18
