What are the responsibilities and job description for the Office Assistant - Office of Lifelong Learning position at Washington and Lee University?
The Lifelong Learning Office Assistant will play a crucial role in delivering administrative and logistical support for three key initiatives : Alumni College, the travel program, and W&L At Home. Alumni College comprises two enriching academic programs held on campus in July and three-weekend seminars throughout the academic year. W&L's esteemed travel program offers fourteen educational travel opportunities spanning the globe. Additionally, W&L At Home presents engaging virtual programs, including a podcast series, webinars, and a book club. Lifelong Learning offerings cater to alumni, parents, and friends of the university, providing enriching experiences for the entire community.
Essential Functions :
- Coordinates promotional material for lifelong learning programs
- Updates travel videos / slideshow for website
- Processes new travel reservations and campus program registrations
- Reconciles tour operator passenger lists
- Processes trip and event evaluations
- Reception of guests - in person and via phone
- Prepares invoices, and processes payments
- Imports constituent data into Raiser's Edge
- Exports lists from Raiser's Edge to prepare promotional mailings and participant lists for campus and travel programs
- Organizes tour materials for individual participants
- Produces event bios and briefing information for events and programs using Raiser's Edge and in coordination with Advancement Operations
- Creates labels, nametags, and packet materials for Alumni College and travel program
- Edits transcripts for selected Podcast episodes
- Assists with research projects as needed
- Other related duties as assigned.
Work Schedule : This position is limited to 29 or fewer hours per week and less than 999 hours each anniversary year.
Minimum Pay : $17.75 per hour
Minimum Qualifications :
Application Instructions : Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume / CV upload section of the application. You will be asked to provide names and contact information for three professional references.
Position Type :
Non-Exempt, Part Time, Non-Benefit Eligible
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Salary : $18
