Procurement and Contract Coordinator

The Procurement and Contract Coordinator will be responsible for the BMP procurement procedures,

and the tracking and reporting of encumbrances and BMP budget of the Watershed Agricultural

Program Best Management Practices throughout the NYC Watershed.

Education and Experience Requirements:

• Bachelor’s Degree in related field or equivalent experience.

• Minimum of five years’ office administration experience.

• Ability to work independently, manage workload effectively, and demonstrate good

organizational skills.

• Ability to maintain professional working relationships within a team setting and produce high

quality work on a timely basis.

• Excellent Microsoft Office skills including Word and Excel.

• High degree of attention to detail, competency and independence.

• Must have a valid and current driver’s license

Duties and Responsibilities:

• Provide leadership to technical staff on the procurement process required for all WAP BMP’s.

• Supervise BMP procurement and ensure that all procurement and contracting meets the

contractual requirements outlined in the WAC/DEP BMP Procurement Procedures.

• Responsible for tracking encumbrances and contracts.

• Assist the Ag Program Manager with the BMP implementation budget.

• Responsible for entering all Ag related BMP payments in the Ag database.

• Have a working knowledge of the finance accounting system (MIP)

• Assist the Information Technology team with quarterly BMP/NMCP reconciliations.

• Responsible for tracking all BMP Repair/Modification Requests.

• Responsible for all required reporting for any Agricultural Program non-DEP grants or funding

agreements.

• Suggest revisions to the procurement process in order to increase competitiveness or efficiency.

• Provide interpretations of the BMP Procurement Procedure at the request of the Landowner

and/or Producer, Project Designer or Contractor.

• Review all bid packages for projects for consistency with WAP procurement and general policies.

• Arrange for the administrative and contracting procedures for BMP projects.

• Ensure quality control of the Procurement Procedures by periodically spot-checking

Implementation Staff procurement records, site showing activities and other procurement

functions.

• Provide training to Planning Teams, SWCD and/or other contracting agency Implementation

Staff, WAC Staff, Contractors, Project Designers, Landowners and/or Producers and others on

contracting procedures.

• Seek additional funding approvals as needed for design and contract modifications.

• Manage and supervise staff as assigned.

• All other duties as assigned.

Reporting Relationships:

• Works under the direct supervision of the WAC Agricultural Program Manager.