WAYLAND SCHOOL COMMUNITY PROGRAM COORDINATOR

WAYLAND PUBLIC SCHOOLS

WAYLAND SCHOOL COMMUNITY PROGRAMS COORDINATOR

TITLE

Coordinator of Out-of-School Time Program

2025-2026 School Year

Position Summary

The Coordinator of the Out-of-School Time (OST) Program for Wayland School Community Programs oversees the daily operations of OST programs, including after-school, early release days, vacation weeks, summer programs, enrichment, and tutoring programs. The role focuses on program development, staff training, and budget management, ensuring high-quality care for students in grades K-12. The program operates from dismissal until 6:00 PM, including early release days, vacation weeks, and summer sessions. The mission is to provide high-quality, affordable Out-of-School Time care that complements classroom learning with engaging, hands-on experiences.

The Coordinator plays a key role in supporting students' academic, social, and emotional growth. The role incorporates innovative strategies such as recreational enrichment, STEAM, Service Learning, Entrepreneurial programming, and Socio-Emotional Learning (SEL).

Training And Experience

• Minimum of three (3) years of experience working with school-age children in a supervisory role.
• Bachelor's Degree required, preferably in education or a related field.
  
  

Skills And Abilities

• Knowledge of best practices in OST program administration and curriculum development.
• Ability to manage program budgets, registration, and evaluation.
• Strong leadership, team-building, and communication skills.
• Experience working closely with school administration and community organizations.
• Proficiency in Microsoft and Google applications.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Experience working in community-based programs with an understanding of urban issues.
• Ability to travel for meetings, training, and workshops.
  
  

Essential Duties And Responsibilities

• Plan, develop, and evaluate programs to meet state and district objectives.
• Manage program budgets and registration in collaboration with the Director.
• Ensure compliance with EEC and/or DESE program requirements.
• Supervise and coach staff, providing opportunities for professional development.
• Conduct regular staff meetings and foster a productive, positive work environment.
• Develop partnerships with parents, community leaders, and organizations.
• Perform other duties as assigned by the Director of Wayland School Community Programs.
  
  

ORGANIZATIONAL LEADERSHIP

• Foster a positive work environment and be visible and available to the team.
• Exhibit professionalism, communicate staff expectations clearly, and solve program challenges proactively.
• Respond effectively to crises and unexpected situations.
• Encourage staff input, new ideas, and suggestions.
• Keep staff informed about schedule and policy changes, budget issues, and program updates.
• Plan and lead organized, productive staff meetings.
• Monitor program effectiveness and explore avenues for improvement, regularly soliciting staff feedback.
  
  

STAFF SUPPORT

• Model effective strategies in behavior management, teaching, and parent communication.
• Actively engage with children and encourage independence, ensuring the classroom environment is nurturing and supportive.
• Assist staff in managing challenging behaviors with positive, consistent interventions.
• Provide supervision and feedback in a non-judgmental, supportive manner.
• Act as a resource for staff and encourage communication between staff and parents.
  
  

RELATIONSHIP WITH PARENTS

• Maintain a positive rapport with families and provide guidance and support as needed.
• Effectively communicate the program's mission and educational philosophy.
• Encourage parent participation and make them feel welcomed and involved.
  
  

PROGRAMMING SUPPORT

• Support developmentally appropriate, open-ended activities that foster creativity and exploration.
• Guide children in positive social interactions and resolving conflicts.
• Ensure the physical and emotional well-being of children in all program settings.
  
  

PLANNING

• Ensure predictable daily routines and collaborate with the team to implement them effectively.
• Regularly reassess and adapt the classroom and outdoor learning environments to enhance children's experiences.
• Provide equal opportunities for all children to engage in activities, being sensitive to their individual needs.
  
  

Professional Responsibilities

• Attend all required staff meetings, trainings, and parent functions.
• Be punctual, reliable, and maintain a professional demeanor.
• Manage time effectively and complete tasks in a timely manner.
• Support program policies, procedures, and the overall philosophy of WSCP.
• Stay up-to-date on health and safety protocols and respond to emergencies appropriately.
• Demonstrate a commitment to continuous professional development through workshops, reading, and coursework.
  
  

PHYSICAL WORKING CONDITIONS

• Must be able to move throughout the school building and remain stationary for periods of time.
• Occasionally required to reach, kneel, crouch, or lift items weighing up to 20 lbs.
• Frequent use of computers and office equipment.
• Must be able to interact with students, parents, and staff in various physical spaces, including outdoors.
  
  

REPORTS TO

Director of Wayland School Community Programs

Supervisory Responsibilities

Supervises OST Programs and Summer Program

Fair Labor Standards Act (flsa) Classification

This position is classified as Exempt (Professional).

Job Details

• Type: Full-time
• Benefits: Retirement plan, dental insurance, health insurance, vision insurance, paid time off (holidays, sick days, personal days, and vacations)
• Citizenship, residency, or work visa required
• Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.