WAYLAND SCHOOL COMMUNITY PROGRAM COORDINATOR

WAYLAND PUBLIC SCHOOLS
WAYLAND SCHOOL COMMUNITY PROGRAMS COORDINATOR 

TITLE:
Coordinator of Out-of-School Time Program

2025-2026 School Year

POSITION SUMMARY:
The Coordinator of the Out-of-School Time (OST) Program for Wayland School Community Programs oversees the daily operations of OST programs, including after-school, early release days, vacation weeks, summer programs, enrichment, and tutoring programs. The role focuses on program development, staff training, and budget management, ensuring high-quality care for students in grades K-12. The program operates from dismissal until 6:00 PM, including early release days, vacation weeks, and summer sessions. The mission is to provide high-quality, affordable Out-of-School Time care that complements classroom learning with engaging, hands-on experiences.

The Coordinator plays a key role in supporting students' academic, social, and emotional growth. The role incorporates innovative strategies such as recreational enrichment, STEAM, Service Learning, Entrepreneurial programming, and Socio-Emotional Learning (SEL).

TRAINING AND EXPERIENCE:

• Minimum of three (3) years of experience working with school-age children in a supervisory role.
• Bachelor’s Degree required, preferably in education or a related field.

SKILLS AND ABILITIES:

• Knowledge of best practices in OST program administration and curriculum development.
• Ability to manage program budgets, registration, and evaluation.
• Strong leadership, team-building, and communication skills.
• Experience working closely with school administration and community organizations.
• Proficiency in Microsoft and Google applications.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Experience working in community-based programs with an understanding of urban issues.
• Ability to travel for meetings, training, and workshops.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Plan, develop, and evaluate programs to meet state and district objectives.
• Manage program budgets and registration in collaboration with the Director.
• Ensure compliance with EEC and/or DESE program requirements.
• Supervise and coach staff, providing opportunities for professional development.
• Conduct regular staff meetings and foster a productive, positive work environment.
• Develop partnerships with parents, community leaders, and organizations.
• Perform other duties as assigned by the Director of Wayland School Community Programs.

ORGANIZATIONAL LEADERSHIP:

• Foster a positive work environment and be visible and available to the team.
• Exhibit professionalism, communicate staff expectations clearly, and solve program challenges proactively.
• Respond effectively to crises and unexpected situations.
• Encourage staff input, new ideas, and suggestions.
• Keep staff informed about schedule and policy changes, budget issues, and program updates.
• Plan and lead organized, productive staff meetings.
• Monitor program effectiveness and explore avenues for improvement, regularly soliciting staff feedback.

STAFF SUPPORT:

• Model effective strategies in behavior management, teaching, and parent communication.
• Actively engage with children and encourage independence, ensuring the classroom environment is nurturing and supportive.
• Assist staff in managing challenging behaviors with positive, consistent interventions.
• Provide supervision and feedback in a non-judgmental, supportive manner.
• Act as a resource for staff and encourage communication between staff and parents.

RELATIONSHIP WITH PARENTS:

• Maintain a positive rapport with families and provide guidance and support as needed.
• Effectively communicate the program’s mission and educational philosophy.
• Encourage parent participation and make them feel welcomed and involved.

PROGRAMMING SUPPORT:

• Support developmentally appropriate, open-ended activities that foster creativity and exploration.
• Guide children in positive social interactions and resolving conflicts.
• Ensure the physical and emotional well-being of children in all program settings.

PLANNING:

• Ensure predictable daily routines and collaborate with the team to implement them effectively.
• Regularly reassess and adapt the classroom and outdoor learning environments to enhance children’s experiences.
• Provide equal opportunities for all children to engage in activities, being sensitive to their individual needs.

PROFESSIONAL RESPONSIBILITIES:

• Attend all required staff meetings, trainings, and parent functions.
• Be punctual, reliable, and maintain a professional demeanor.
• Manage time effectively and complete tasks in a timely manner.
• Support program policies, procedures, and the overall philosophy of WSCP.
• Stay up-to-date on health and safety protocols and respond to emergencies appropriately.
• Demonstrate a commitment to continuous professional development through workshops, reading, and coursework.

PHYSICAL WORKING CONDITIONS:

• Must be able to move throughout the school building and remain stationary for periods of time.
• Occasionally required to reach, kneel, crouch, or lift items weighing up to 20 lbs.
• Frequent use of computers and office equipment.
• Must be able to interact with students, parents, and staff in various physical spaces, including outdoors.

REPORTS TO:
Director of Wayland School Community Programs

SUPERVISORY RESPONSIBILITIES:
Supervises OST Programs and Summer Program

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:
This position is classified as Exempt (Professional).

Job Details:

• Type: Full-time
• Benefits: Retirement plan, dental insurance, health insurance, vision insurance, paid time off (holidays, sick days, personal days, and vacations)

• Citizenship, residency, or work visa required
• Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.