Grant Accountant III

Description

Scope:          

Responsible for the maintenance of the agency’s financial data over assigned grant contracts in order to provide management and programmatic staff with accurate information necessary to assist low-income people. Coordinate and guide the  implementation and close-out of assigned grant contracts which includes, but is not limited to; contract implementation; coordination with various staff to ensure proper financial and programmatic reporting, timely and accurate expenditure of funds, compliance with the funder’s requirements, and addressing grant implementation challenges; reconciliation of programmatic and financial data, outcomes tracking;  internal and external programmatic and financial monitoring, and grant/program implementation as it relates to data collection and reporting.

Essential Functions

• Analyze all details of each assigned grant. To do so, this position is expected to visit program sites, engage with staff, participate in on-going monitoring, review client files, and thoroughly read and understand all grant documents, including, but not limited to: the proposal, contract, budgets, applicable federal and state guidelines, and communications with funders.
• Collaborate with agency staff in an ongoing manner to confer on and address grants management issues in a timely manner.
• Collaborate with accounting staff to prepare and submit financial reports required by funders; investigate cost discrepancies within program budgets, as needed, and prepare journal entries to make necessary adjustments.
• Provides technical assistance on matters related, but not limited to, cost analysis, fiscal projections, and alternative financing methods/resources.
• Prepare statistical, narrative programmatic and financial reports for internal and external use in a timely and accurate manner in collaboration with agency staff. Work with programmatic and grant administration staff regarding the collection and maintenance of program data for use in the preparation of these reports. Reconcile data between agency systems and source documents for accuracy. Review data for inaccuracies and inconsistencies.

• Monitor expenditure of grant funds, in conjunction with agency staff, to ensure ongoing fiscal grant/budget compliance, proper cost allocation and full expenditure of funds by contract end date.
• Organize and retain pertinent grant documents and communications. 
• Participate in department, programmatic, and funder related meetings; conferences, training, and events, and, where appropriate, serve on committees.
• In conjunction with program and development staff, assist in the preparation of budget and budget narrative/justification responses to funding opportunities including NOFAs, RFPs, and general announcements of funding availability.

• Prepare and post journal entries as required by the grant activity.
• Prepare monthly financial reports to be presented to programmatic staff and stakeholders.
• Assist in month- and year-end closings as required by the grant activity.
• Assist in preparation for year-end audit and funding source monitoring visits; including preparing materials, addressing findings, and submitting/receiving follow-up materials to/from the funder.
• Prepare/manage programmatic budgets in collaboration with the Assistant Controller and Program Leadership. Budget management includes fiscal tracking, forecasting, and monitoring allocations on an on-going basis for accuracy and compliance with applicable procedures and regulations.

• Make recommendations for budget adjustments based on various measures, including cost savings and programmatic goals and activities, submit budget amendments to funders for approval per funder requirements and carry out approved action steps.

• Assist programmatic staff with budget review and proper coding of invoices.
• Maintain programmatic asset inventories.

• Assist in coordination of programmatic purchasing as required, including: overseeing RFP and bid process; obtaining quotes, contract management and travel/mileage reconciliation.

• Prepare and document agency matches required by the funder.
• Prepare various internal finance reports as required.
• Present fiscal training to staff and other stakeholders.
• Perform work in a manner that upholds Wayne Metro policies and procedures.
• Maintain a positive attitude towards assigned work, clients, and staff, and a willingness to work with others.
• Execute other specific tasks as assigned; some of which are continuing, while others are occasional in nature.
• Maintain a positive attitude towards assigned work, clients, and staff, and a willingness to work with others.
• Other duties as assigned.

Qualifications

Physical Requirements and Work Environment

Clerical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment with a usually quiet noise level. This is largely a sedentary role and the employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, frequently use hands and to talk or hear.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Business Administration or a related field or a combination of education and experience that is similarly equivalent.
• Minimum of five years of experience in a related field.
• Experience in nonprofit accounting and financial reporting with responsibility for government funded contracts or grants.

Minimum Competencies:

• Intermediate knowledge of web-based and online systems including integrated financial systems.

• Strong working knowledge and skills in software applications (Office - e.g., Microsoft (MS) Word, Excel, PowerPoint, and Outlook; and financial - e.g., accounting ledgers/sub-ledgers and Blackline), including working knowledge of MS Excel, sufficient to create, maintain, and update financial spreadsheets, reconciliations, and ledger/subledger data. Knowledge of federal Uniform Guidance policies and regulations.
• Ability to analyze and interpret procedures and government regulations in fields relevant to position

• Strong ability to communicate effectively both orally and in written form to a variety of agency and community stakeholders.
• Strong interpersonal and professional skills including but not limited to professional appearance, tact, punctuality, and dependability.
• Ability to provide services for those persons facing economic, social, health, age, and educational barriers.
• Ability to work independently or in a team environment.
• Ability to perform work in a manner that upholds Wayne Metro policies and procedures.

Licensing and Other Requirements:

• Valid identification and reliable transportation.
• Although the Covid-19 vaccination is no longer mandated, it is encouraged. Wayne Metro will always prioritize the safety of our staff and clients.

Travel Requirements:

• Ability to travel to various sites.

Work Hours:  Work to be scheduled Monday through Friday with specific hours to be determined by program needs.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.