Office Administrator

Requisition ID: 174359

Job Level: Entry Level

Home District/Group: Weeks Marine - Construction

Department: Administration

Market: Marine

Employment Type: Full Time

Position Overview

As a Receptionist in our Cranford, NJ office, you will play a pivotal role in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the office.

District Overview

Weeks Marine’s vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.

Location

This position will be based out of our DHO in Cranford, NJ.

Responsibilities

• The receptionist serves as the initial point of contact for everyone entering the facility
• Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility
• Reconcile expenses accurately to maintain financial records
• Coordinate and book travel arrangements for team members
• Manage and replenish office supplies, and maintain breakroom facilities
• Provide notary services when required
• Schedule and organize meetings and appointments
• Assist in the execution of special projects as assigned
  
  
  

Qualifications

• Minimum of 2 years of relevant administrative experience
• Possession of a valid Driver’s License
• Proven expertise in supply management and inventory control
• Strong organizational and multitasking abilities
• Track record of effectively managing budget expenses
• Proficiency in generating reports and maintaining records
• Exceptional attention to detail
• Outstanding customer service skills and a positive attitude
• Professional phone etiquette
• Advanced skills in Microsoft Word, Excel, and PowerPoint
• Ability to handle multiple projects concurrently
• Demonstrated capability to work well with diverse personalities
  
  
  

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.
  
  
  

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.