Executive Assistant to the CEO

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we’ve supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that’s built to last.

We’re looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we’re committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The Executive Assistant to the CEO performs diverse and advanced administration duties, which require the highest level of confidentiality. Typically manages different and conflicting objects, projects or activities at once.

Essential Functions include the following. Other duties may be assigned.

Project Management

• Tracking high priority initiatives for the CEO and Director, Business Solutions and identifying any obstacles
• Communicating initiative status to the appropriate parties, pulling in other executives or team members as necessary
• Connecting teams that are working on similar initiatives

Business Analysis

• Prepares reports and presentations

Administrative Duties

• Provide high-level support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.
• Handle personal and corporate correspondence
• Proactively look out to understand conflicts in the future
• Travel management, this is of paramount importance and must be handled flawlessly.
• Participate as needed, and available, with organizing and executing on and offsite corporate events

Communication

• Drafting and editing companywide communications on behalf of executive team
• Supporting company-wide marketing automation activities (newsletters) in cooperation with other team members

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

• Bachelor’s degree required
• 5 years in a corporate environment or 3 yrs in a Business Analysis capacity
• Well organized and detail oriented with an ability to multi-task and produce error-free work
• Innovative and creative, with excellent communication, presentation and interpersonal skills
• Excellent time management, organizational and communication skills
• Experience managing multiple assignments / projects with overlapping priorities with the pressure of short deadlines
• Hands-on mentality, entrepreneurial and pragmatic, self-driven
• Structured and systematic way of working
• High level of tact, integrity, assertiveness and flexibility
• A strong but calm presence, confidence and a combination of gravitas and humility
• Experience researching information
• Project Management experience

Computer Skills

• Microsoft Office: High level of knowledge and competence required.
• Familiar with Concur, preferred

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

We are an Equal Opportunity Employer

We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We’re committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws.

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