What are the responsibilities and job description for the CONTRACTS ADMINISTRATOR position at Wells?
GENERAL DESCRIPTION:
As the Contract Administrator you will be a critical member of the Contracts team within Wells Legal department, responsible for negotiating high impact contracts. You will report to a Manager, Contracting & Risk Management and also collaborate closely with legal counsel, business leaders, Sales, and cross-functional teams to oversee the development, review, negotiation, and ongoing refinement of contractual agreements and standard templates.
You will play a central role in establishing a consistent and disciplined approach to contract management, applying standardized language, templates, and processes, and utilizing contract lifecycle automation tools to streamline and optimize workflows. Key to success in this role is a proactive approach to identifying and mitigating risks while seizing opportunities for optimization. You will resolve contractual challenges and collaborate effectively with internal teams and external stakeholders to ensure that contract outcomes align with Wells business objectives, all while fostering positive, long-term relationships.
WHY WORK FOR US?
At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.
In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.
WHAT WE HAVE TO OFFER
Wells values our employees and is committed to providing a competitive and comprehensive benefits package.
- Health, dental and vision insurance
- Paid premiums for short- and long-term disability, and life insurance
- Wellness Incentives
- Paid holidays
- Flex spending for medical and daycare
- Health savings account (HSA)
- 401(k) plan with profit sharing
- Access to Nice Healthcare
- Employee Assistance Program
- Paid Time Off (PTO)
- Wishbone Pet Insurance
- Critical Illness Benefit Plan
- Accident Insurance Plan
- Voluntary Hospital Indemnity Plan
Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.
Other benefits include Health and Family Care leave for both union and non-union employees.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
- Balance business needs, legal protections, and customer experience and consistently drive high-quality contractual outcomes in a timely and efficient manner.
- Work closely with various stakeholders, legal counsel, and cross-functional teams to develop, negotiate, and manage simple to complex agreements from cradle to grave.
- Liaise with general contractors and external customers to arrive at balanced agreements.
- Review contracts, identify and assess potential risks, prepare an addendum, and negotiate the terms to secure favorable outcomes.
- Assist Sales in reviewing requests for proposals and solicitations and support the response process including but not limited to prequalification, bond and insurance requirements.
- Drive process improvements and initiatives to track and simplify commercial transactions from beginning to end. Assist in developing and refining contracting documents and processes to improve efficiency and mitigate risks.
- Solve any contract-related problems that may arise with other parties and internally; seeking support when necessary.
- Support the implementation, maintenance, and business adoption of a contract lifecycle management system, applying automation and workflows to streamline and enhance the effectiveness of contract review and management process.
- Maintain and update contract databases and management systems for easy retrieval and tracking of contract statuses.
- Draft subcontracts to ensure compliance with relevant regulations and project requirements.
- Provide training and support to the companys departments on commercial transaction processes.
- Compile and analyze contract related data as requested.
- Undertake special assignments as required and perform other duties as assigned.
EDUCATION, SKILLS, AND ABILITIES REQUIRED:
- Bachelors degree or equivalent experience
- 1 year of experience in contract management or a related field.
- Knowledge of the construction industry as well as an understanding of construction related law is a plus.
- Ability to negotiate agreements that balance business needs with legal safeguards.
- Persuasive negotiation skills, with a focus on fostering positive relationships with both internal and external partners.
- Attention to detail with excellent organizational skills and the ability to manage multiple projects and priorities effectively.
- Self-motivator with strong analytical and problem-solving abilities.
- Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint, OneNote, Forms) and BlueBeam as well as the ability to learn and use proprietary computer systems and databases.
- Prior project management experience is a plus.
- Possession of a valid drivers license, and the ability to operate a motor vehicle.
PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS
- Ability to sit or stand for extended periods of time
- Manual dexterity and hand-eye coordination for typing, filing, and using office equipment
- Visual acuity and ability to read small print
- Hearing acuity and ability to communicate effectively with others
- Ability to lift and move office supplies and equipment
- Mobility and ability to move around the office as needed
WORKING CONDITIONS
- Minimal risk of exposure to unusual elements
- Minimal risk of safety precautions
- General office environment
- Travel as needed to Wells or its clients offices, jobsites and plants.
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.
Wells in an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.
