Accounts Payable Analyst

Facility: 1800 Parkway Center

Job Summary:

The Accounts Payable Analyst position is responsible for all activities related to timely and accurate processing of PO and Non-PO supplier invoices for goods and services purchased by the organization to ensure the organization is paying for what it purchased at the correct prices and terms, and that all invoices are processed in accordance with department procedures, company policies and GAAP guidelines to ensure accurate flow-through to the financial statements. Research vendor and colleague inquiries regarding past due invoices utilizing numerous systems and workflows to determine invoice status and provide payment details or identify the action needed to resolve issues that are preventing payment. The position maintains fully proficient knowledge of all invoice processing responsibilities and tools including multiple AP systems, procedures, and processing schedules. May assist in training new employees. Perform special projects as assigned.

Core Responsibilities and Essential Functions:

Invoice Processing 1. End To End processing of multiple categories of invoices including PO, Non-PO, electronic and hard copy invoices including verification and audit of approvals, matching to POs and Receipts in accordance with department guidelines and procedures using multiple systems and processes. 2. Multi-task and pivot as needed to meet invoice processing targets and deadlines. 3. Correct processing errors as needed. 4. Identify and perform root cause analysis related to invoice discrepancies and work with the Procurement department to resolve them so invoice processing can be completed. Maintain vendor relationships 1. Reconcile vendor statements and request missing invoices. 2. Research and respond in writing in a clear, concise and accurate manner to incoming invoice-related questions from vendors. 3. Initiate written communication with vendors as needed to request information/clarification as well as notification of non-compliant invoices or change in Accounts Payable requirements. Other Responsibilities 1. Prepare ad-hoc reports as needed. 2. Document and maintain Standard Operating Procedures documentation. 3. Assist in training new teammates when needed. 4. Effectively and efficiently incorporate system and procedure changes into daily work habits. 5. Perform miscellaneous duties as assigned. Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education:

• Associates Accounting-Preferred or High School Diploma General or GED General

Required Minimum License(s) and Certification(s):

All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):

Required Minimum Experience:

Minimum 3 years of high-volume computerized accounts payable or purchasing experience. Required

Required Minimum Skills:

Intermediate Excel, excellent verbal and written communication skills. Ability to multi-task and work to deadlines