Recruiting & Onboarding Specialist

Description

Position Summary

Under the leadership of the WWSL Chief People Officer, the Recruiting and Onboarding Specialist works closely with leaders across the organization to understand the organizations staffing demands and works to effectively to attract and hire diverse, top talent, and support the onboarding process to retain the organizations most important asset, its people.

Key Responsibilities

• Recruitment – Ensures the staffing needs of the organization are met by developing near and long-term recruiting strategies.  Effectively and efficiently performs all related activities of recruitment, including but not limited to posting openings, phone screens, and interviews, updates job descriptions and provide input into the selection of new hires for communities. Leverages social media to attract qualified applicants. Works effectively with leaders to guide hiring managers and candidates through the selection process. Manages completion of the hiring process.

• Community Outreach – Creates and establishes relationships with organizations, colleges, schools, churches, and members of the community to attract potential candidates and develop a future workforce. Coordinates and attends and participates in job fairs and recruiting sessions. Collaborates with the Chief People Officer, leadership, employees, and community partners to develop recruiting strategies and create a diverse talent pool.

• Employment Process—Interviews prospects (either in person or by phone) and makes recommendations to department directors; coordinates Target Selection results in hiring process; checks references; coordinates employment process; schedules physicals and drug screens; Processes applicants and new hires for vacancies, benefits, badges, and related procedures.  Collaborates with hiring managers and human resources to identify and create accurate job descriptions and hiring criteria.

• On-Boarding – Provides excellent customer services to hiring managers, applicants and new hires.  Ensures the onboarding process is welcoming, systematic and aligns with the organization’s culture and values. Oversees the New Employee Orientation process.  Serves as the primary contact for questions and concerns regarding onboarding and New Employee Orientation. Assumes responsibility for communicating updates and changes regarding onboarding and New Employee Orientation to hiring managers, administrators, and other New Employee Orientation stakeholders. Monitors items and supplies for New Employee Orientation, Provides support and assistance with administrative and transactional activities in support of the new hire onboarding process.

• Record keeping – Oversees human resources files and general correspondence to ensure information is organized, easily retrievable and compliant with applicable regulations. Maintains job files for each vacancy and coordinates required tracking of applicants for compliance with regulations.

• Data Reporting and Management – Gathers and generates reports such as time to hire, manpower reports and other data metrics needed to effectively measure success. Manage the CRM database for accuracy. Collects and analyzes data to maintain current understanding of fair and competitive market salaries, candidate availability, and demand for candidates in particular fields.

• Compliance – Ensures HR policies and actions adhere to labor laws. Maintains a consistent system for receiving, storing, and sharing information such as job applications, resumes, new hire paperwork is appropriately secured.

• Professional Development – Maintains professional growth by participating in educational programs and professional organizations and activities to maintain knowledge of national trends and to promote leading edge performance and expertise within the organization.

• Assists - Performs related responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS

• High School Diploma/GED; bachelor’s degree preferred, specifically in Human Resources, Organizational Development, Business Administration, Marketing or related field. Other education and experience may be considered in lieu of a degree.
• Two years of direct talent acquisition preferred, or five plus years in Human Resources, Customer Service, Sales or related field.  Demonstrated experience in recruiting or related with strong customer services.
• Experience with applicant tracking, CRM, HRIS, and/or customer service tracking databases to manage data a plus. 

SKILLS REQUIRED

• Strong organizational skills, high skill level in customer services, effective presentation skills, and social media engagement.
• Detail oriented, meets service level agreements and provides a high level of support to the organization and applicants.
• Maintains a positive and professional demeanor in a fast-paced work environment. Demonstrated ability to build and maintain positive working relationships with staff, hiring leaders, vendors, and senior leaders across the organization.
• Ability to influence hiring leaders to move quickly in selection and offer stages to optimize the opportunity to hire top candidates.
• Strong interpersonal communication, listening, and instructional writing and thinking skills.
• Must be able to travel to various communities in Georgia. Must have reliable transportation and a valid Driver’s License.
• This position operates in a professional office environment.  This role uses standard office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

BENEFITS

Wesley Woods Senior Living offers a comprehensive benefit plan to eligible team members to include health, dental vision, retirement benefits, short term disability, long term disability and paid time off.

CONDITIONS OF EMPLOYMENT

All offers of employment with Wesley Woods are conditioned based upon completing and passing a background, drug test, and participating in vaccine programs (e.g. Flu, TB testing).

All job applicants applying for Wesley Woods Senior Living will undergo testing for the presence of illegal drugs as a condition of employment. Any applicant with a confirmed positive test will be denied employment. Applicants will be required to submit voluntarily to a specimen test at a laboratory chosen by Wesley Woods, and by signing a consent agreement will release Wesley Woods from liability. If the physician, official or lab personnel has reasonable suspicion to believe that the job-applicant has tampered with the specimen, the applicant will not be considered for employment. Wesley Woods will not discriminate against applicants for employment because of a past history of drug abuse. It is the current abuse of drugs, preventing employees from performing their jobs properly that will not be tolerated. Wesley Woods is a Drug Free Company. Individuals who have failed a pre-employment test may initiate another inquiry with the company after a period of not shorter than; six (6) months; but they must present themselves drug-free as demonstrated by urinalysis or other tests selected by WWSL.

ABOUT WESLEY WOODS

Wesley Woods Senior Living is affiliated with the North Georgia Conference of the United Methodist Church providing housing and services ministries to seniors in the North Georgia area. Wesley Woods Senior Living is rooted in the Judeo Christian values believing that aging has a fulfilling purpose in life and that faith development is lifelong.

Read more about Wesley Woods Senior Living at www.wesleywoods.org.

EEO/ AA STATEMENT

Wesley Woods does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran/Reserve/National Guard status.

Salary : $49,500 - $61,300