What are the responsibilities and job description for the Administrative Specialist position at West 4th Strategy?
Administrative Specialist ROLE We need an Administrative Specialist to serve in The Air Force’s (AF) Innovation Branch, AFWERX. AFWERX teams internationally across academia, industry and government to develop technology, expand talent, and transition dual-use capabilities. The AFWERX divisions serve to expand the defense industrial base for advanced technologies, empower Airmen and Guardian talent, and drive faster technology transition to operational capability. Your role as the Administrative Specialist for AFWERX is to support overall Division / Branch / Section operations functions, such as interacting, coordinating, and communicating with internal and external organizations via various communications methods. Your contributions ensure the efficient operation and success of the division's initiatives and objectives. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package. Apply today! RESPONSIBILITIES Assist in developing and processing various reports, written communications, and packages for coordination, review, and finalization. Supports the digital enablement of survey administration. Support in development, maintenance, and modification of calendars and schedules. Support Electronic Records Management activities. Support, plan, coordinate, facilitate, and execute organizational meetings, to include room reservations and seating activities. Support proper assignment, tracking, monitoring, reporting, and completion of assigned taskings and suspense. Support in all aspects of travel management. REQUIRED SKILLS / EXPERIENCE Experience with workflow and project management tools such as Smartsheets, Google Workspace products, and Office 365 products. Ability to synthesize and format talking points, briefings, presentations, and meeting notes into concise communications deliverables Ability to create visual products such as 1-pagers, infographics, and social media posts for division specific needs. REQUIRED EDUCATION / CERTIFICATIONS Minimum of a bachelor’s degree. LOCATION Dayton, OH CLEARANCE Secret Clearance. U.S. Citizenship. CLIENT Department of the Air Force (DAF), Air Force Research Laboratory (AFRL), AFWERX TRAVEL Travel may be required WORK HOURS 40-hour work week, 8.5 hours a day (including a 30-minute lunch period), Monday through Friday. EMPLOYMENT CLASSIFICATION Employment Classification Eligibility — W2 BENEFITS Comprehensive healthcare, vision, and dental. Retirement (401k & Roth) RELOCATION Not eligible for relocation West 4 th Strategy is an Equal Opportunity / Affirmative Action (EEO / AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law. Other Considerations : applicants will be subject to a background investigation. Individual’s primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time. Powered by JazzHR
