24-62 Assistant Payroll Manager (MANAGER 180)- Finance and Administration

Join a vibrant campus community whose excellence is reflected in its diversity and student success.  West Chester University of Pennsylvania’s Payroll team invites applicants for the position of Assistant Payroll Manager.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.  We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with generous retirement plans; many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The West Chester University Payroll Office is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission. The Payroll Office processes in excess of $144,000,000 annually in employee salaries and wages.

Reporting to the Payroll Manager, the Assistant Payroll Manager is responsible for assisting and supporting the Payroll Office in the fulfillment of its obligations to the campus community including meeting payroll processing deadlines, payment and data accuracy, and responsiveness to campus inquiries and needs. The Assistant Payroll Manager plays a key role in the accurate preparation, documentation, and audit of the payroll process; and ensures the administration of the payroll system and integration into other technology systems while managing a staff of three. 

The ideal candidate will demonstrate payroll experience working in a high-volume, and deadline driven environment; an understanding of collective bargaining agreements; the ability to provide excellent customer service to a diverse campus community including faculty, staff, and students; integrity; and experience implementing process improvements, policies, and procedures.

Responsibilities include: 

• Support payroll processing for approximately 2,000 staff and faculty
• Supervise a team of three in payroll processing, customer service, change management, system knowledge and training, documentation of procedures and automation and process improvements
• Maintain an understanding of multiple collective bargaining agreements
• Assist in the training and development of payroll team 
• Collaborate with campus partners, including timekeepers, to ensure the proper accounting and recordkeeping of payroll 
• Provide management reports and reconciliation reports as needed
• Provide training for self-service reporting for campus partners   
• Collaborate with campus partners to improve processes and increase efficiencies       
• Assist in providing information and records for various federal, state, and other audits
• Provide information and records for compliance with federal, state, and local tax regulations and audits
• Audit data entered for faculty including assignments, salaries, and special payments
• Supervise leave reporting, check distribution, unemployment compensation and processing of tax codes and forms
• Prepare payroll related queries, surveys, and salary verifications
• Utilize, maintain and create reporting to support the payroll process
• Work with employees and PASSHE (Pennsylvania State System of Higher Education) Payroll to collect outstanding monies owed to the university because of an overpayment, system error, or benefits billing error and work with Accounting Department to reconcile outstanding balances
• Serve as a backup to the Payroll Manager
• Additional duties as assigned                                                                      

• Bachelor's degree in business, human resources, accounting, or a related field
• Three years of payroll experience
• One year of supervisory or leadership experience
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

• Experience with payroll processing in an ERP environment
• Higher Education experience
• Experience with student information systems and document management systems used in higher education (such as PeopleSoft, OnBase, Banner, SAP and BI)
• HRCI or SHRM certification

Ask about opportunities to work from home and alternate work schedules.

The salary range for this position is $69,176 to $79,675.

Review of applications will begin immediately and continue until the position is filled.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume, cover letter and a list of three professional references (All required for consideration).

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Salary : $144,000,000