Office Manager Assistant

· Oversee clerical tasks, such as answering phones, welcoming visitors

· Data entry in QuickBooks Desktop accounting program to include but not limited to:

· Preparing Customer quotes

· Vendor invoice entry & payments.

· Account maintenance

· Assisting with other duties of accounts payable and accounts receivable

· Future Quickbooks responsibilities may include:

· Processing payroll

· Creating financial reports for management.

· Process monthly, quarterly, and annual payroll taxes, including reports and filings.

· Maintaining and updating customer and vendor records & documents

· Filing and organizing office documents

· Preparing paperwork for outgoing orders

· Shipping company orders domestic & international

· Creating & tracking vendor returns

· Utilizing office equipment such as a calculator, copiers/printers, etc.

· Very good knowledge of Microsoft Office programs, strong emphasis on Excel & Word. This position will assist with maintaining and creating spreadsheets as needed.

· Other tasks that may be part of the position, at some level:

· Assisting with new hire paperwork

· Assisting with insurance processing as needed

· Assisting with and or filing short term disability claims, along with work comp claims

· Restocking office supplies, medical supplies, & breakroom item

· Some cleaning

· Other tasks as assigned

Job Type

· Full-time (40/week). Some flexibility with schedule (the office mgr. sets the schedule for this position)

Current schedule: Mon. thru Thurs. hours between 7am - 5pm / Fridays 7am-7:45am(?) until noon

· This schedule may change according to business necessities.

Required skills:

· Adaptability: Excellent multi-tasking skills are essential for performing this position, that includes the ability to work in a fast pace environment, as needed.

· Attention to detail: Entering data correctly, such invoices, quotes, spreadsheet updates etc.

· Critical thinking: to analyze and solve problems.

· Teamwork

· Communication: communicate well with the management team, co-workers, vendors & customers.

· Must be able to work independently and maintain confidentiality.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Quickbooks: 2 years (Required)

Ability to Relocate:

• West Salem, WI 54669: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $27