(Hybrid) Senior Coordinator for Special Projects - Cancer Prevention and Control

The WV Cancer Institute/Cancer Prevention and Control at West Virginia University is currently accepting applications for a (Hybrid) Senior Coordinator for Special Projects

About The Opportunity

This role involves providing strategic and technical direction to the Departmental Chair of Cancer Prevention and Control and the Associate Center Director on aspects of administration and management, including determining priorities and goals, finding innovative and collaborative ways to ensure their timely delivery, staying within budget, and determining budgetary and resource needs. Responsibilities include leading special projects, liaising with various stakeholders within WVU and externally, and participating in strategic planning. The role also involves troubleshooting unique challenges; facilitating large funding proposals; representing the department on WVU Cancer Institute communications teams and projects; supervising the Office Administrator and various students engaged in research; and some higher level administrative support.

Benefits

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs
  
  

What You'll Do

Strategic Direction and Initiatives for the Dean/Chair.

• Provide substantive strategic and technical direction to the Department Chair of Cancer Prevention and Control (CPC) and WVUCI Associate Director (AD) on aspects of administration and management, including determining priorities and goals, finding innovative and collaborative ways to ensure their timely delivery, staying within budget, and determining budgetary and resource needs.
• Provide leadership for special projects/initiatives, while approaching work with a cross-functional and cross-organizational (statewide, regional/multi-state, and national) mindset.
• Serve as an advisor and the primary representative of the Chair in establishing priorities and developing goals, assuring staff and patient safety, and completing mission requirements.
• In consultation with leadership, advance and monitor progress of the Chair’s/WVUCI AD’s initiatives and identifying, assigning, prioritizing and tracking specific assignments/projects/grants.
• Participate in strategic planning process for the Department of CPC which encompasses several programs and research projects spanning the state of West Virginia and beyond with approximately $2 million a year in budgets.
• Identify synergies and facilitate collaboration across clinical and research initiatives including WVU Medicine, WVCTSI, WVUCI, WVU and WVUF, etc.
• Explore technological efficiencies to enhance departmental operations, and when appropriate learn the new technology and train department staff on its use.
• Analyze and capture data to understand trends and customer insights, contributing CPC’s deliverables associated with community outreach and engagement as well as research.
• Acts as department liaison and represent the department’s needs in various meetings within and outside WVU.
• Supervise CPC’s lead Office Administrator supporting several programs and oversee all student activity contributing to CPC’s many research projects.
• Display an elevated level of self-awareness, a passion for learning, ability to inspire others, and a willingness to challenge the status quo and embrace change to optimize execution.
• Demonstrate a high degree of creativity and self-motivation.
  
  

Complex Problem Solving and Troubleshooting

• Troubleshoot problems and inquiries related to unique challenges that are not easily resolved through defined policy and procedure. Develop solutions that effectively address concerns and maintain high levels of customer service. Develop new policies and procedures as needed.
• Collaborate cross functionally with internal and external audiences and maintain relationships and influence amongst peers and partners to build and achieve shared goals.
• Navigate internal institutional processes, people, and pathways to address changes and challenges that optimize our matrix environment.
• Manage and oversee policy, systems, and environmental change projects.
• Direct all departmental computer/tech concerns (30 machines) and coordinate with IT as needed.
• Operate effectively in a fast-paced, high-volume environment & meet deadlines.
  
  

Coordination of Large-Scale Funding Grants and Faculty Recruitment/Retention

• Facilitate writing and development process for large external, often multi-site funding proposals.
• Provide project management for the preparation of large-scale grant applications.
• Coordinate and manage faculty search committees, hiring process, and appointment letters.
• Oversee departmental Promotion and Tenure Files and preparation for annual reviews.
  
  

Lead CPC Communications Efforts for WVU, WVU Medicine, and with various partners

• Work with external partners to communicate and advance population-based research endeavors on state, regional, and national levels.
• Acts as department liaison and represent the department’s needs in various meetings within and outside WVU. Serve as the representative for the department on WVUCI communications teams and projects.
• Prepare comprehensive reports and presentations on behalf of CPC and/or WVUCI presenting ideas clearly and concisely. Deliver messages in clear and compelling ways to facilitate the end user understanding and compliance.
• Develop content for and manage the departmental academic, research-oriented website.
  
  

Provide High-Level Administrative Support

• Liaison between the department and the HSC including oversight of EPIC implementation, IT training and compliance for all faculty and staff, determine hardware and software needs of the department and assures those needs are met within the appropriate guidelines and designated budget.
• Plan and execute departmental meetings and retreats.
• Monitor various email accounts, prioritize responses, and alert chair of urgent needs.

• Bachelor's degree in appropriate discipline: public health, health communications, social work, health education, healthcare administration, marketing, or other healthcare professions degree; Master's preferred.
• A minimum of five (5) years of experience in the following:
• Research and/or public health dissemination
• Experience in coordinating health education programs, event planning, group dynamics, leadership, and program assessment.
• Experience with information systems and technology
• Experience with community outreach and education, public communication and activities, and academic detailing with healthcare personnel preferred.
• Health-related health communication experience with oncology preferred
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
  

Knowledge, Skills And Abilities

• Skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Ability to provide leadership in a variety of situations.
• Ability to manage multiple projects and programs concurrently.
• Highly skilled at developing and managing relationships with diverse communities and individuals.
• Substantial ability to work both independently and cooperatively with others.
• Skilled in monitoring and assessing performance of oneself, other individuals, or organizations to make improvements to take corrective action.
• Knowledge of current health issues, health education and behavioral theories, and health information needs of the medically underserved preferred.
• Knowledge of current health issues, health education and behavioral theories, and health information needs of the medically underserved preferred.
• Skilled at building and maintaining positive relationships with faculty, staff, and administrators involved in sponsored research.
• High-level oral and written communications skills necessary to explain complex guidelines to appropriate management staff, to justify recommendations, and to interact with external audiences.
• Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Ability to combine pieces of information to form general rules or conclusions.
• Ability to establish priorities, adhere to deadlines, have high attention to detail and follow through, and ability to maintain confidentiality.
• Ability to recognize when something is wrong or is likely to go wrong.
• Knowledge and understanding of grant writing principles and best practices.
• Skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Excellent written and verbal communication, including writing correspondence, preparing reports, and synthesizing discussions for documentation.
• Strong time management, organization, and multi-tasking abilities.
• Agility to move from digital to personal environments with ease.
• Commitment to principles of community, diversity, and inclusion.
• Ability to travel with occasional overnight stays, working outside the traditional work week when needed.
• Ability to maintain proper attendance and punctuality standards.
• Ability to interact sensitively, effectively, and professionally with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds and persons of all ages and orientations.
• Proficient in the latest Microsoft applications such as Word, Excel, Adobe conversions and other related applications.
• Demonstrates proficiency with database management software, internet search engines, REDCap, Qualtrics, etc. preferred.
  
  

Requirements

• CITI Certification
• Valid driver's license
  
  

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers.

We are dedicated to creating an inclusive and engaging working environment and actively seek candidates who bring diverse ideas, approaches and experiences.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is proud to be an Equal Opportunity Employer and received an NSF ADVANCE award for gender equity. We value diversity among our faculty, staff and students and invite applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job Posting

Jan 31, 2025

Posting Classification

Non-Classified

Exemption Status

Exempt

Benefits Eligible

Yes

Schedule

Full-time