Commercial Lease Administrator

Our company remains guided by its experience and ability to create long-term value in strategically focused markets. We continue to attract the best talent in the industry and remain focused on growing our organization with talented professionals along with our assets. Westminster is stronger than ever, and we stand poised for continued growth with our valued partners. Our mission is to go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the "4 Be's". Be best in class. Be Solution-Oriented. Be Accountable. Be caring.

About the Role:

Exciting opportunity to handle all aspects of the day to day lease administration for our commercial property portfolio!

Key Responsibilities:

• Responsible for the administration of the commercial/retail leasing process from lease document request through and including billing and payment.
• Prepare and disseminate lease abstracts.
• Review letters of intent and provide a lease request summary to Legal for lease draft.
• Prepare lease renewals, delivery of possession letters, commencement letters, and lease-related correspondence.
• Receive and track lease-related documents and correspondence and lease deliverables such as insurance certificates, estoppels and subordination agreements.
• Review lease documents to ensure all terms are satisfied.
• Enter lease terms into software and maintain updated and complete working lease files.
• Track critical lease action dates such as renewal options, notice periods and lease expirations.
• Research and document lease questions.
• Ability to deal with tenant inquiries regarding lease terms.
• Review and process percent of rent.
• Oversee and track tenant sales and vacancy reporting.
• Review and process monthly rent billings.
• Review Monthly Billing reports with Property Managers (PM).
• Review all Reimbursement Billings.
• Work with PM’s and Accounting to reconcile where applicable (i.e. CAM charges, taxes)
• Assist in budgeting and re-forecasting.
• Assist in the implementation of leasing software & integrations with accounting software.
• Interact with legal, leasing and accounting departments as needed.
• Perform special projects and office functions as needed.
• Various daily tasks related to leasing and billing.
  
  
  

What You Bring to the Table:

• Bachelor’s degree preferred, plus 5 years of experience in Real Estate in Commercial Lease Administration.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Requires strong conceptual and analytical skills.
• Requires excellent interpersonal skills and a team player.
• Requires the ability to be self-motivated and work independently with minimal supervision. Also requires high degree of ethics and integrity.
• Requires ability to maintain confidentiality of all company information.
• Proficiency with Microsoft Office, collaboration tools like Teams and Zoom, and property management software (Yardi preferred).
  
  
  

Why Join Us?

• A dynamic and engaging work environment where no two days are the same.
• Competitive salary and benefits package.
• Room for professional growth in a thriving industry.
  
  
  

We're an equal opportunity at will employer, an equal housing provider, and we do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.