Office Manager/Bookkeeper

Job Overview
White Diamond Realty is seeking a dynamic and organized Office Manager to join our fast-paced and growing real estate team. The ideal candidate will be a proactive leader who thrives in a high-energy environment and excels at keeping the office running smoothly. You’ll be at the center of our operations, ensuring seamless communication, efficient processes, and an outstanding work environment.

Key Responsibilities

Key Responsibilities:

• Oversee daily office operations, ensuring efficiency and organization.
• Payroll Management: Prepare hourly and commission payroll throughout the month
• Agent Invoicing: Invoice realtors each month for fees or other charges.
• Earnest Money Processing: Handle deposits and maintain accurate records.
• Update and maintain spreadsheets daily to track financial and operational data.
• Coordinate with the accountant for hours, taxes, monthly/quarterly reporting, and monthly bank reconciliations.
• Maintain agent files and Independent Contractor agreements to ensure compliance.
• Onboard new agents, including processing necessary paperwork and setting them up in the system.
• Review commission files to ensure all required documents meet Real Estate Commission standards.
• Keep track of W-9 forms and monitor agent commission splits for any changes.
• Process bills through QuickBooks and manage bank account transactions.
• Manage regular office duties, including ordering supplies and liaising with vendors.
• · Confidentiality & Compliance: Maintain strict confidentiality in all matters, especially client information and sensitive business details. Ensure compliance with industry regulations and company policies.

Ideal Applicant Qualities:

• Detail-Oriented: Maintains accuracy in all tasks, especially financial and compliance-related matters.
• Self-Motivated: Proactively takes initiative to complete tasks without direct supervision.
• Punctual and Responsible: Consistently meets deadlines and manages time effectively.
• Background in Accounting: Strong understanding of financial principles and processes.
• Proficient in QuickBooks and Excel: Advanced skills in managing financial data and spreadsheets.
• Loyal and Hardworking: Committed to the company's success and dependable in all aspects of the role.
• Always Follows Through: Ensures all tasks are completed to the highest standard and never misses a deadline.

Qualifications:

• Education & Experience:
• High school diploma required; associate’s or bachelor’s degree preferred.
• At least 3 years of experience in a management or administrative role, preferably in real estate or a similar field.
• Strong knowledge of office procedures, payroll processing, and financial software (QuickBooks experience preferred).
• Familiarity with real estate operations and terminology (a plus).

Why Join Us?
At White Diamond Realty, we’re more than just a real estate firm. We’re a team passionate about creating exceptional experiences for our clients and empowering our staff to excel. Join us to grow your career in a supportive and vibrant environment.

To Apply:
Interested candidates should send in specific order:

• Cover letter with resume showing how they would be an asset to our growing team. Take free DISC assessment.
• Resume with Cover Letter & DISC assessment all scanned and sent to smcclain@whitediamondrealty.net

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Ability to Commute:

• Morgantown, WV 26505 (Required)

Ability to Relocate:

• Morgantown, WV 26505: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20 - $25