What are the responsibilities and job description for the Administrative Assistant position at Whiteford Kenworth?
Job Overview
We are seeking a highly organized and proactive Administrative Assistant to support the Human Resources Manager and Vice President. The ideal candidate will posses excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
Job Responsibilities:
- Administrative Support: Assist the HR Manager and VP with daily administrative tasks, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Documentation: Prepare and maintain documents, reports, and presentations, ensuring accuracy and confidentiality.
- Communication: Serve as a point of contact for internal and external communications, responding to inquiries and relaying information as necessary.
- Project Coordination: Support initiatives and projects, tracking progress and ensuring deadlines are met.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
- Confidentiality: Handle sensitive information with discretion and professionalism.
- Recruitment Assistance: Coordinate interview schedules and communicate with candidates.
- Other duties or tasks as assigned.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking skills.
- Strong verbal and written communication abilities.
- Ability to maintain confidentiality and handle sensitive information.
Skills:
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Time management skills with the ability to prioritize tasks effectively.
- Adaptability and willingness to learn new skills.
Benefits:
- Competitive pay based on experience
- Career growth opportunities
- Medical, dental, and vision insurance
- Short term disability, term life insurance, and additional voluntary benefit options
- 100% employer paid group life and AD&D insurance
- 401(k) with employer matching program
- Annual paid time off (PTO)
- Family-friendly atmosphere
About Us
Since 1929, Whiteford Kenworth has been dedicated to assisting customers with their transportation needs. We're committed to delivering exceptional customer satisfaction, our team ensures excellence in every aspect of our comprehensive range of heavy-duty vehicle services, from truck sales and leasing to service maintenance and repair, parts sales, and body shop repairs.
We provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
